Case Studies

AFN ENTERPRISES

P@SHA ICT Awards 2013 WINNER BizzTrax- ERP/SCM/POS Software- The Game Changer for AFN Enterprises

AFN Enterprises is considered one of the most reputable organizations in commodity Food Items of Pakistan. They are touching the highest trajectory of Export across the globe, having been exporting 2.5 million Tons of Rice on Yearly basis in Middle East & European Countries, along with a long list of famous Restaurants, Pakwan houses & Biryani makers in the local sector. They are highly focused on QoS & believe firmly in customer satisfaction. The company has grown rapidly and the export and domestic turnover values have greatly expanded. With this pace and performance the organization has ambitious targets and goals of expansion and consolidation with increasing goodwill and success of branded Rice - Kaghan, Dana, Heer - and other products.

Business Problems:

AFN Enterprises being one of the largest growing commodity exporters needed to replace their aging legacy system with a modern Enterprise Resource Planning solution that could control all the functions and help grow the company, as well as provide management essential information at the tap of a button.

The ability to make the correct strategic decisions is always a decisive factor against stiff competition and it had been a key component to AFN Enterprises’ success that they needed to maintain. With rapid expansion, AFN Enterprises also felt the increased the need for clarity of information and transparency across the enterprise. Additionally, the legacy system AFN Enterprises was using proved to be costly, complex, time consuming and was pushing for dedicated IT resources to manage.

The business seriously had to suffer from an inability of effectively reporting based on the data that collected from multiple sources. This common scenario of dependence on legacy systems managed by an in-house team left AFN Enterprises unable to analyze their current position against forecasts, and budget for the future.

In view of above circumstances, the problems they continued to face were;

  • Inadequate IT (Software) infrastructure
  • Legacy systems hampered the synchronization of their operations
  • Lack of business function interactivity and interoperability
  • Lack of clear window into financial, Inventory, Procurement and Sales operations

This is what their Manager Accounts and Finance, Mr. Abdul Basit Amin had to say "I would like to thank the BizzTrax team at EfroTech for rescuing us from the disaster we were headed for due to major issues with in-house developed software we had been maintaining.

Over a period of 3 years, not only had we incurred a greater cost in terms of payroll of the human resource involved in the development, we had also done, undone and re-done numerous activities to run the incomplete system our development team had handed to us. Friction between developers and internal customers, unrealistic expectations and commitments, lack of domain expertise of developers and above all inadequate testing of the system led us from one disaster to another..."

Our Solution

EfroTech Services proposed the solution “BizzTrax” a single, cloud-ready, end-to-end solution that incorporates a number of business critical functions including Finance, Sales, Distribution, Inventory, Manufacturing and Cost management capabilities. BizzTrax is a Web-Based Enterprise Resource Planning (ERP) and Supply Chain Management (SCM) Software for Services, Distributions, Manufacturing & Retail Industries. BizzTrax is available as “on-Premise” and “on-Cloud” versions.

With its high-tech methodology and strong ERP application consultancy besides unique global delivery model, EfroTech set about to deploy the best-in-class BizzTrax ERP to help AFN Enterprises improve their business processes.
As part of the consent, team BizzTrax undertook the following:

  • Implementation of the seamless ERP system with the modules needed, ASAP
  • Standardization of performance across the organization to streamline the client's internal processes
  • Process reengineering to remove bottlenecks inherent to the legacy system
  • Incorporate industry best practices in Finance, Sales & Supply-Chain functions
  • Key-users training and post-production support

With on-time implementation of BizzTrax, AFN Enterprises has been making the most of following modules:

  • eInventory: A powerful Inventory Management System that builds visibility and control over inventory costs, ensuring that there is always enough stock on-hand to meet customer/company demands. The module monitors the stock levels, processes inventory receipts, returns, transfers and adjustments.

  • eSales: A comprehensive module that controls overall sales activities including sales territory management, customer/distributor management, discount and free goods policies, creation of sales orders, dispatches, invoice processing, recovery, advances, sales returns, debit/credit notes issuance and approvals, coupled with detailed reports.

  • eBuyer is a complete Procurement module that generates and tracks the purchase orders awarded to suppliers & generates their billing, along with payments and adjustments. It reduces data redundancies and ensures real-time reporting.

  • eFinancials A comprehensive module that provides the complete integration between different areas of Finance in one place. Revolving around the General Ledger, Accounts Receivables and Accounts Payables, this powerful module combines recurring & adjustment entries and generates accurate financial reporting.

Why BizzTrax was Chosen

AFN Enterprises chose BizzTrax based on following reasons but not limited to;

  • Reliable Vendor with an excellent reputation and a system with Built-in & extensive Best Practices
  • Globally Scalable Application Platform
  • Flexibility in system for reasonable customizations and proven after-sales support
  • PSEB and PASHA Accredited - P@SHA ICT Awards 2013 WINNER for Best eLogistics & Supply solution from Pakistan.

Benefits

BizzTrax delivers essential management information swiftly, smoothly and securely - through the inherent and integrated orBItrax Online Reporting & Business Intelligence solution - which led to an unprecedented level of confidence for the AFN Enterprises management. Translating into a clear competitive advantage.

Mr. Abdul Basit Amin had to add "...BizzTrax offered us was a robust, scalable solution that has been tested in multiple industries over nearly a decade and harbors business' best practices and input from industry veterans. A support infrastructure backed by a highly competent? technical team and above all, a solution that was ready to use..."

Improved Inventory Control through the Inventory Module – eInventory

  • Completely automated inventory management for rapid, accurate data collection enabling access to real-time business intelligence across all areas of the company.
  • Responding to trends, seasonality, promotions & changing market conditions by having just the right products in stock for customers.
  • Effectively and efficiently meet customer demand; helping drive and maintain superior relationships
  • Improved accuracy, in addition to the reduction of time lost in fixing costly mistakes. All of which resulting in considerable cost-savings across the entire organization

Efficient control of Sales Activities through the Sales Module – eSales

  • Increased customer satisfaction levels due to flexibility in dealing with Customer Credit and Debit Notes.
  • Enabled business owners and entrepreneurs through flexibility in ordering, invoicing, customer returns settlement, refunds and payments recording.
  • Exporting sales orders and quotes to common document formats like PDF, Excel, Crystal reports, etc. allowing for swift sharing with customers, partner and co-workers.
  • Shortened sales cycles and increased deal-closure rates.
  • Improved profit-margin controls and maximized revenue generation.

Robust Procurement Operations through the Procurement Module – eBuyer

  • Comprehensive visibility into every aspect of the company’s procurement, including raw and input materials supplier performance, and spending trends.
  • Packed with a number of powerful metrics, alerts, and reports, delivered though intelligence dashboards - orBItrax - that provide near real-time insight into the entire procurement operation, enabling users across all roles to make decision-making easier and sound.
  • Tracking of purchase orders to help minimize fulfillment costs, while also ferreting out any hidden costs in the Procurement and Inventory carrying process.
  • Simplified processes, and enables compliance with statutory regulations.

Financial and Strategic Control through Financial Module ?– eFinancials

  • Quick access to mission-critical financial data.
  • Streamlines financial processes and reduced Documentation.
  • Real-time Aging Analysis and availability of statements on-the-go.
  • Visibility of financial impact of transactions across departments

To sum it all up, AFN Enterprises needed an ERP solution that would meet their growing business objectives, while being implemented quickly, requiring little maintenance, yet being flexible in nature so that the changes/additions could be adopted. They were seeking a solution that would enable them to focus on their business. They made the decision to go with BizzTrax ERP because of the large cost differential as compared to other solutions - both immediate and in the long-term and the fact that it really suited their needs right out of the box.

Conclusion

AFN Enterprises is now growing faster than ever and successful implementation of BizzTrax has led them to dramatic improvements:

  • Streamlining of all crucial business activities and thus ensuring efficient processes
  • Increased quality, reliability and consistency of information
  • Optimal order capacity & increased competitiveness in pricing
  • Improved internal information and increased visibility for better decision making
  • Reduced backlog orders and increase customer satisfaction

 

BizzTrax Achievement of late

BizzTrax (Web-based Enterprise Resource Planning / Supply Chain Management / Point of Sale) Software was been declared a WINNER at the P@SHA ICT Awards 2013 in the "eLogistics & Supply Chain Applications" category in September 2013 and was a Nominee at the APICTA '13 at Hong Kong in November 2013.

BizzTrax is a Web-Based ERP/SCM/POS Solution for Service, Distribution, Manufacturing & Retail Industries and is available as “on-Premise” and “on-Cloud (SAAS)” versions. A single, end-to-end solution that incorporates a number of business critical functions including Finance, Sales & Distribution, Inventory, Manufacturing, Procurement, Quality Control and Cost-management capabilities.

Multi-Language Support is built into the system's architecture and Integrated Business Intelligence capabilities have also been coupled with the system through a generic and proprietary dashboard application - orBItrax, which provides the information that matters the most, at the tap of a finger.

Find Out More

To find out how BizzTrax can help your company streamlining business processes, visit our website at http://www.BizzTrax.com/

 

 

 

GRAY MACKENZIE RESTAURANTS INTERNATIONAL LIMITED

KFC Tracks its Employees’ Attendance through the TimeTrax HR software!

About KFC

Food, Fun & Festivity - this is what KFC is all about. Leading the market since its inception, KFC provides the ultimate chicken meals for a chicken-loving nation. Be it Colonel Sanders' secret original recipe chicken or the hot & spicy version, every bite brings a yum on our face. At KFC they proudly say, “We do chicken right”.

Perfecting its secret recipe of 11 herbs and spices in 1939, KFC has come a long way. With over 10,000 outlets in the world, KFC has maintained its title, for the last 60 years, of being the Chicken Experts. Opening the first KFC outlet in Gulshan-e- Iqbal in 1997. KFC wore the title of being the market leader in its industry. Serving delicious and hygienic food in a relaxing environment made KFC everyone’s favorite. Since then, KFC has been constantly introducing new products and opening new restaurants for its customers.

Presently KFC is branched out in eighteen major cities of Pakistan (Karachi, Lahore, Gujranwala, Sukkur & Muree) with more than 60 outlets nation-wide.

HR Challenges

  • Inefficient solution of managing attendance
  • Inaccurate Time and Attendance records
  • Decentralized Attendance/HR Management
  • Unreliable employee tracking

Proposed Solution

KFC, for its two primary locations including Karachi & Lahore and around 200 employees preferred the on premise-version of TimeTrax HRM/HCM Solution for their workforce management.

The project includes:

  • eAttendance - Attendance Management System
  • TT-20 Fingerprint Devices

Benefits Delivered

Having TimeTrax implemented, The Intuitively Managed Employees' Tracking system allows KFC to streamline its attendance management. This centralized web-based system allows KFC to proactively manage Attendance/HR operations and improve efficiency.

KFC achieved some of its HR objectives by selecting TimeTrax to reduce, administrative effort in generating attendance records, errors in recorded Attendance/HR processes, lack of visibility of workforce productivity.

Commenting on implementation of the TimeTrax HCM Solution, Umair Rehman, Manager Human Resource says:

“It’s been quite a sometime (since) we are using TimeTrax Attendance Software. Through TimeTrax employees are just one click away. The biometric hardware and software is just fantastic! I do recommend TimeTrax to people looking for a solution to make life more easy.”

The same video testimonial could be viewed online on this link:
https://www.youtube.com/watch?v=2k8KDF_8ATY

Project Status

Successfully completed and running since 2007.

Implemented Solution

eAttendance, Module from the TimeTrax HCM Software

TT-20 Fingerprint Devices

Technologies Used

TT- 2.0, ASP .Net Framework 3.5,

Crystal Reports & Microsoft SQL Server 2005

QUICK FOOD INDUSTRIES

Quick Food Industries Gains Momentum with P@SHA ICT Awards 2013 WINNER BizzTrax- ERP/SCM/POS Software

About Quick Food Industries:
Quick Food Industries (Private) Limited is a certified company, Which has a complete support mechanism of manufacturing, marketing and distributing a large range of value added frozen food products. Quick Food Industries' brand Mon Salwa™ is not only the pioneer in frozen foods in Pakistan but also the largest seller with the widest range and a huge customer base.

Mon Salwa™ is an entity of a group of companies, an old established and dynamic business group of Pakistan. Sanaulla Group is primarily engaged in an extensive range of textile businesses. This includes processing, weaving, made-ups and retailing.

In 1997 the group expanded and diversified its business activities to include the frozen food sector by launching the company Quick Food Industries. Quick Food Industries burst in the national food scene with its brand Mon Salwa™.

The company lived up to its name and quickly carved out a niche for itself in the burgeoning prepared food market in Pakistan.

Business Needs:
Business needs of Quick Food Industries had increased tremendously over the last few years. In the wake of its continued expansion, they needed to minimize their overall operational cost and improve business performance with complete unified IT mechanism of manufacturing, Sales, Inventory, Procurement and Finance to stay competitive in the growing frozen food market.

Until recently, Quick Food Industries were using the legacy systems into different pieces, which had fast become obsolete. In addition, customizing it to meet their growing needs was almost next to impossible and they weren’t sure if they could run it on a long term basis as they were equally concerned about its long term viability. The food market ?has also changed greatly in the last decade.

In light of above scenario, they were urgently looking for a specialized software solution that would allow them to keep pace with the extremely volatile and competitive business environment.?

In absence of a formidable ERP system, Quick Food Industries were crumbling and wanted something that was flexible, user-friendly and easy to put into action; as selection of the right enterprise solution is a strategic and critical decision.

 

With that, the challenges they needed to overcome were:

  • Reorganize Quick Food business processes

  • Centralize IT support

  • Create conditions for growth

  • Accelerate processes, reduce administration overheads, and reduce IT costs.

The Solution

Quick Food Industries carried out a detailed analysis of its requirements with BizzTrax team, who helped them identifying the features readily available in BizzTrax, which when adopted, would perfectly tackle their current inefficiencies. As a result, QFI were offered extremely competitive & emphatic solution based upon unique set of features by employing solid implementation methodology that assures the success of company’s investment.  Team BizzTrax believes firmly that their responsibility is to provide a solution, not just a software sale.

Objectives that were initially set by the IT department of Quick Food Industries:

  • Replace a disparate network of stand-alone applications with a standardized, integrated IT solution, a single system for Sales, Finance, Procurement, Inventory and Production,

  • Improved integration, cooperation and coordination between departments and functions,

  • Long-term solution, so that other (or new) applications can also run on this platform in the future.

With a record roll-out time for BizzTrax ERP of just 5 months, Quick Food Industries has taken full advantages of the following modules:

  • eInventory: A powerful Inventory Management System that builds visibility and control over inventory costs, ensuring that there is always enough stock on-hand to meet customer/company demands. The module monitors the stock levels, processes inventory receipts, returns, transfers and adjustments.

  • eSales: A comprehensive module that controls overall sales activities including sales territory management, customer/distributor management, discount and free goods policies, creation of sales orders, dispatches, invoice processing, recovery, advances, sales returns, debit/credit notes issuance and approvals, coupled with detailed reports.

  • eBuyer is a complete Procurement module that generates and tracks the purchase orders awarded to suppliers & generates their billing, along with payments and adjustments. It reduces data redundancies and ensures real-time reporting.

  • eFinancials A comprehensive module that provides the complete integration between different areas of Finance in one place. Revolving around the General Ledger, Accounts Receivables and Accounts Payables, this powerful module combines recurring & adjustment entries and generates accurate financial reporting.

  • eProduction is a Production management is the heart for any manufacturing oriented company. eProduction provides powerful MRP process that automatically generates gross and net requirements including the issuance of work orders to departments and purchase orders to suppliers. It takes bill of material as input and performs complex calculations to produce accurate material requirements and date of completions based on lead times of materials and sub-assemblies.

The quality and prompt availability of services are something that determines the success of any software. Extensive and loyal client list is representative of BizzTrax team’s dedication to excellent services.

Restructure Business operations with BizzTrax

Business Longevity & Agility with eInventory - Inventory Management
  • Demand Planning

  • Flexibility

  • Supplier Management

  • Customer Support

Make Informed Decision with eFinancials - Financial Management

  • Reduce Documentation

  • Chart of Account

  • Cost Center

  • Voucher Type

  • Financial Writer

  • Export to Different Formats

 

Driving Excellence through the eProduction - Production Management

  • High Resources utilization

  • Work Order generation

  • Define Process

  • Material Requirement Planning

  • Bill of Material up to Number of Levels

  • Customer Wise Production

Implementing eSales - Sales Management Opens Doors

  • Maintain Customer Order

  • Keep Track of promotion goods & Discounts

  • Report & Sales Analysis

Automates Procurement Operation with eBuyer - Procurement

  • Analyzing Supplier

  • Purchase Ordering

  • Tracking Process

  • Termination of Order

  • 3-Way Match for Goods

BizzTrax - Simple to Administer and Modify

Due to the inherent flexibility of BizzTrax, with its modular architecture, it offers the advantage of going for the entire solution or selecting specific system modules as per your current needs. Besides, it provides an added advantage of complete customization, a flexibility not offered by standard ERP solutions. BT, as it is popularly referred to, is easy to use, upgrade and modify.

The Result
Ever since BizzTarx ERP is in place at Quick Foods Industries they are witnessing great results, by steadily gaining momentum and now well positioned for tremendous future growth. BizzTrax has helped Quick Food Industries in many ways, these include:

  • Greater operational efficiency due to uniform processes

  • Optimal inventory management

  • Complete control over Finance

  • Efficient & rising Sales function

  • Tidy procurement management

  • Improved production

  • Simplified management tasks

  • Ability to expand operations more easily in other cities.

  • Aligned business processes to standard BizzTrax functionality

  • Increased visibility and scalability into all operations

  • Drastic cost reduction and certain hike in revenue

  • Better planning & Better results

About BizzTrax
BizzTrax (Web-based Enterprise Resource Planning / Supply Chain Management / Point of Sale) Software has been declared a WINNER at the P@SHA ICT Awards 2013 in the "eLogistics & Supply Chain Applications" category and was a Nominee at the APICTA 2013 at Hong Kong.

BizzTrax is a Web-Based ERP/SCM/POS Solution for Service, Distribution, Manufacturing & Retail Industries and is available as “on-Premise” and “on-Cloud (SAAS)” versions. A single, end-to-end solution that incorporates a number of business critical functions including Finance, Sales & Distribution, Inventory, Manufacturing, Procurement, Quality Control and Cost-management capabilities.

Multi-Language Support is built into the system's architecture and Integrated Business Intelligence capabilities have also been coupled with the system through a generic and proprietary dashboard application - orBITrax, which provides the information that matters the most, at the tap of a finger.

Find Out More
To find out how BizzTrax can help your company streamlining business processes, visit our website at http://www.BizzTrax.com/

 

 

 

DAMCO PAKISTAN (PVT.) LIMITED

TimeTrax Cloud Version simplifies HR Management at Damco

About Damco

Damco is one of the world’s leading providers of freight forwarding and supply chain management services. For more than 100 years, they have been providing customers with transportation and logistics solutions that support the way they want to do business, wherever they are in the world.

Damco is at the forefront of developing innovative supply chain solutions. Fusing their global network and depth of expertise with pioneering digital innovations to enable customers to stay ahead. Their vision is to connect and simplify supply chains across the globe.

Experts in the field of complex, rapidly changing markets such as fashion, retail, chemical, FMCG and technology and with a presence in over 100 countries, where they employ more than 11,000 people worldwide, combining global reach with depth of local understanding. In 2016 Damco reached a turnover of 2.5 billion US dollars, managed 659 thousand TEUs (twenty-foot equivalent units) of ocean freight and 190 thousand tons of air freight.

Damco is proudly a part of A.P. Moller – Maersk.

HR Challenges for Damco in Pakistan

  • Error-prone time and attendance records
  • Decentralized HR Management
  • Unreliable employees tracking
  • Unavailability of automated (workflow based) leave application & approval process
  • Difficulty in keeping exact track of employees’ leave
  • Unavailability of HR Dashboard/Reports

Proposed Solution

Damco with two different locations including its head office and around 200 employees to address, preferred the Cloud-version of TimeTrax HCM Solution for their workforce management.

The project includes:

  • eAttendance - Attendance Management System
  • eLeave - Leave Management System
  • orBItrax - HR Dashboard
  • TT- X628 Fingerprint Devices

Benefits Delivered

Acquiring precise time & attendance records, quick leave applications processing and controlling leave records of the staff, particularly with less amount of efforts and time are some of the hardest tasks to do for any HR team.

Damco is using now the best HCM/HRM Cloud Solution of Pakistan - TimeTrax - to deal with their attendance management with the combination of eAttendance software module and TT-X628 Biometric fingerprint devices. With the help of eLeave, the process of leave approval is simplified also employees and managers can apply, review and approve leave requests from anywhere, anytime.

All modules are backed up with HR dashboard thus the company is getting a complete picture of their HR, allowing them to optimize their business by aligning people with their objectives. TimeTrax Cloud version is making easy for them to manage their Human Resource operations with less administrative burden and enhanced visibility.

Commenting on implementation of the TimeTrax HCM Solution, Raheel Salim, Cluster HR Manager (Pakistan and Afghanistan) says:

“Damco Pakistan (Private) Limited is using EfroTech's cloud-based TimeTrax solution for attendance management for little over a year.

While going through off the shelf available solutions in the market, TimeTrax offered integration flexibility, friendly and easy to use GUI, comprehensive workflow and cohesive authority matrix, vast geography coverage, remote connectivity and most importantly reliable reporting and visibility with a great cost v/s. service and utility ratio.

The overall experience, user interface, data reliability, on-call and on-site tech support is wonderful.

We appreciate EfroTech for their continued support and going beyond their agreed scope of services to provide assistance.”

Project Status

Successfully completed.

Proposed Solution

eAttendance, eLeave & orBItrax (HR Dashboard) Modules from the TimeTrax Cloud HCM Software

TT- X628 Fingerprint Devices

Technologies Used

TT-Cloud 2.0, ASP .Net Framework 3.5,

Crystal Reports & Microsoft SQL Server 2005

ELLAHI NOOR TRADERS

About Ellahi Noor Traders

Ellahi Noor Traders is one of the group companies of Numberdar Group which was established in the year 1953, and was engaged in the business of leather trading, in Sukkur. Their firm belief since establishment was in sincerity, and they have since earned remarkable market reputation.

With the passage of time they are based in Karachi and are offering a large array of products for the leather industry, Building Materials, Shoe Accessories and PVC chemicals, and are known as the highest quality and most reliable suppliers in Pakistan.

Business Challenges

  • Out dated desktop based system with obsolete technologies
  • Lack of operational performance and efficiency according to industry best practices
  • Unavailability of a single integrated system and certain limitations/bottlenecks of the existing legacy system
  • Not well organized and rigid business processes
  • No proper reporting, lack of insight & visibility

Proposed Solution: BizzTrax 377 - ERP/BI/CRM Software

Ellahi Noor Traders came across various vendors and explored many customized packages, but nothing seemed to suit their requirements. After considering several mid-range ERP Vendors BizzTrax 377 ERP seemed attractive compared to other available options, mainly because it is a business-process driven solution, suitable for any small and midsized business.

TConsidering the Business Challenges faced by them, following modules from the BizzTrax 377 Software were proposed by the ERP Consultants at EfroTech:

  • eInventory - Inventory Management System
  • eBuyer - Procurement Management System
  • eFinancials - Financial Accounting Management System
  • eSales - Sales Management System

Benefits Delivered

Ellahi Noor Traders needed an ERP solution that would meet their growing business objectives, implemented quickly, required little maintenance and molded itself to operations of varying complexities and being flexible in nature so that the changes/additions could be adopted.

BizzTrax 377 ERP solution allows Ellahi Noor Traders to achieve true business processes automation – streamlining many of the important day-to-day tasks. This is not only boosting productivity and resources output, but also dramatically reducing operating and overhead expenses.

  • Automated and streamlined business processes according to the standards
  • Improved operational performance and efficiency
  • Integrated system into one piece and quick access of information
  • More reliable & accurate reporting, improved planning enabling faster decision making
  • Increased competitiveness

Commenting on implementation of the BizzTrax 377 ERP, M. Tayyab Faisal (Prop/Manager) says,

“For effective dealing of our rapidly growing business needs, we approached EfroTech to take advantages of their generic and award-winning ERP software, BizzTrax. Our diverse & key business operations have been brilliantly streamlined through this one unified system. The well structured and standardized modules of Procurement, Finance, Inventory and Sales Management have integrated functionalities and attributes that we had been in search for to overcome the reporting barriers in order to make critical business decisions at pace with the market demands. BizzTrax ERP is backed by a responsive tech support team and appreciable professional attitude of the techno-functional consultants which positions it far above the competition.”

Project Status

Successfully completed in two months.

Implemented Solution

eInventory, eBuyer, eFinancials & eSales from the BizzTrax 377 ERP/BI/CRM Software

TT-20 Fingerprint Devices

Technologies Used

BT- 2.0, ASP .Net Framework 3.5,

Crystal Reports & Microsoft SQL Server 2005

CAREEM NETWORKS PAKISTAN (PVT.) LIMITED

At Careem, TimeTrax is making HRM Easier

About Careem

Careem is the MENA region’s leading ride-hailing service and newest Tech Unicorn. With 30% monthly growth, they now operate in 50 cities across 11 countries and host over 6 million users. With their recent Series D funding success, they are positioned on the cusp of significant scale and well on target to deliver their goal of creating one million jobs in the region by 2018.

HR Challenges for Careem in Pakistan

  • Inefficient system of Attendance management
  • Employee tracking was difficult and unreliable
  • Hard to manage & monitor multiple locations
  • Unavailability of automated (workflow based) system for applying and approval of employee leaves
  • Difficulty in keeping track of employees’ leaves

Proposed Solution

Careem with 3 offices situated in Karachi and Lahore along with 200 employees to address, preferred the Cloud-version of TimeTrax HCM Solution for their workforce management.

The project includes:

  • eAttendance - Attendance Management System
  • eLeave - Leave Management System
  • TT- 20 Fingerprint Devices

Benefits Delivered

Managing human resources is never an easy job. When organizations experience challenges in their HR management, they need a good solid HRM/HCM solution. TimeTrax HCMS is one such product from EfroTech. It helps resolve all human capital management tasks through a singular, integrated set of tools. Its domain covers all aspects related to the HR function of a company.

At Careem, the TimeTrax eAttendance module tracks employee working hours and attendance without any barrier among branches thus eliminating the risk of missing important information as the system also updates these details in real-time. Furthermore eLeave is managing process flow for planning, applying and approval of employee leaves. It makes use of Employee Self-Service (ESS) feature which allows the employees and senior officials to manage applications on the go. A good Cloud based HCM system ensures that your employee/organizational data is secure, safe and accurate and this is what TimeTrax delivers.

The TimeTrax HRMS/HCMS offers a wide variety of benefits to every organization. Benefits range from greater efficiency to positive rise in productivity of all the departments. This, in turn reduces expenses and improves profits. All of this is only possible when the HRM Software is itself scalable, easy to use & free of all types of bugs and errors - like TimeTrax.

Commenting on implementation of the TimeTrax HCM Solution, Kunwer Sufian Shahid, HR Business Partner says:

“It’s been a great experience working with the TimeTrax HCMS team. Their prompt support and thorough assistance is highly appreciable. The software is quick, user friendly and intuitive.

TimeTrax helps us easily manage our Attendance, Leaves and other routine HR processes of 200 employees at 3 sites situated in Karachi and Lahore. We no longer worry about doing everyday HR operations and tracking.

Using a cloud-based HR software gives an extra edge as our employees can access it from anywhere in the world.

We would gladly recommend TimeTrax HCMS for every growing company!”

Project Status

Successfully completed in 4 months on 19-05-2017.

Implemented Solution

eAttendance, eLeave Modules from the TimeTrax Cloud HCM Software

TT-20 Fingerprint Devices

Technologies Used

TT- 2.0, ASP .Net Framework 3.5,

Crystal Reports & Microsoft SQL Server 2005

GUL AHMED WIND POWER LTD.

To meet the growing needs of their workforce/HR, Gul Ahmed Energy Limited opted for cloud-based TimeTrax HCM Software

About Gul Ahmed Wind Power Limited

In the energy sector, Gul Ahmed Group has successfully envisaged and implemented a power project under the 1994 Private Power Policy of the Government of Pakistan and setup a 136.17 MW private thermal power plant in Korangi Industrial Area of Karachi. In this project, Tomen Corporation of Japan joined hands with Gul Ahmed management for implementation and thus Gul Ahmed Energy Limited was formed.

Gul Ahmed Energy Limited formed 100% owned subsidiary (Gul Ahmed Wind Power Limited) and obtained Letter of Intent for 1 x 50 MW wind generation project under the Government of Pakistan’s (GOP) Policy for Development of Renewable Energy for Power Generation 2006.

HR Challenges

Outdated & Disorganized Attendance process/system
No track/record of employees’ arrival and departure time
Difficulty in managing entire employee leave application/approval process
Recording leave entitlements and utilized leaves monitoring was very tricky
No automated System for processing Payroll
Generating Payroll on time was painful, complex and tedious

Proposed Solution 

Gul Ahmed Energy Limited opted for cloud-version of TimeTrax HCM Software with complete Human Capital Management capabilities to be able to streamline their HR processes by providing tightly integrated Attendance, Leave & Payroll management.

The project includes implementation of the following modules:

  • eAttendance - Attendance Management System

  • eLeave - Leave Management System

  • ePayroll - Payroll Management System

Benefits Delivered

TimeTrax, a complete wide-ranging HCM/HRM solution that improves management & employee satisfaction has also shown in most case to improve retention. Delivered via the cloud, TimeTrax eAttendance (Time & Attendance Management module) is a full-featured solution that is permitting Gul Ahmed Energy Limited to have complete application for planning, evaluation & control over employee timings & attendance management. With eLeave, their staff can easily apply for leave(s) and also check their Leaves-balance and earlier utilized Leave-History. Similarly, managers can approve subordinate’s leave(s) while observing the entire leave records and any pattern(s).

Furthermore, for Payroll Management ePayroll is helping them minimize payroll headaches, reducing tedious paperwork and ensuring peace of mind with no room for errors. ePayroll is helping Gul Ahmed Wind Power Limited to ease and automate the Payroll cycle at every month with accuracy and on-time processing.

Commenting on deployment of the TimeTrax HCM Solution, Kashif Mehmood (System Administrator) says,

“The Cloud-based Human Capital Management Software, TimeTrax has served as a reinforcement to the administrative controls at Gul Ahmed Wind Power Limited to track employees’ Attendance, Leave and Payroll Management needs. ePayroll, with its complete payroll management capabilities has helped reduce associated administrative overheads and the risk of errors/miscalculations. The solution has tremendously improved management & employee satisfaction and the HR/Admin department can now keep complete track of every arrival and departure (‘in’ or ‘out’ transaction) through eAttendance.

TimeTrax HCM software is very user-friendly and works great with a company of our size. Speedy leave applications processing and managing of Leave records of the employees are now easier than ever before. We would also like to appreciate the Customer Support that has been delivered; always being prompt, thorough and cordial.”

Project Status

Successfully completed. Testimonial received.

Proposed Solution

eAttendance Module from the TimeTrax-Cloud based HCM Software

eLeave Module from the TimeTrax-Cloud based HCM Software

ePayroll Module from the TimeTrax-Cloud based HCM Software

Technologies Used

TT-Cloud 2.0, ASP .Net Framework 3.5, 

Crystal Reports & Microsoft SQL Server 2005

FALCON-I PRIVATE LIMITED

Falcon-i manages its workforce with TimeTrax to keep HR processes automated & consistent

About Falcon-i

Falcon-i provides security and vehicle tracking solutions all across Pakistan, which are affordable and adaptable for the environment at the same time. Falcon-i has a significantly large and diversified customer base, owing to its high quality and reliable European product range.

HR Challenges

  • Time consuming and Laborious HR Processes
  • Attendance records lacking accuracy
  • Complexities in managing & monitoring multiple locations
  • Difficulty in retrieval and tracking of employees’ documents
  • Tedious Payroll processing

Proposed Solution

Falcon-i with several different locations including Karachi, Lahore & Islamabad besides 300 employees preferred the on-Premise version of TimeTrax HCM Solution for their workforce management.

The project includes:

  • eAttendance - Attendance Management System
  • eLeave - Leave Management System
  • eDocs – Documents Management System
  • TT- 20 Fingerprint Devices

Benefits Delivered

TimeTrax, the All-in-One Human Capital Management Software for all HR/workforce needs has simplified & automated HR processes at Falcon-i including Attendance, Payroll & Documents management by providing a unified intuitive interface which has reduced operational costs and eliminated errors, while eradicating all manual tasks & paper-pushing, therefore saving time & effort at all levels.

Falcon-i is now obtaining precise time & attendance that results in absolute tracking of employees, enjoying accurate & timely payroll at the end of each month. HR can now quickly ensure employees’ document retrieval with versioning and archiving requiring minimal amount of efforts and time.

Commenting on the implementation of the TimeTrax HCM Solution, Sumaira Mahwish (Manager Human Resources) says:

“We are really glad that we opted for TimeTrax HR software for administrative needs of Attendance, Leave, Payroll and Documents management. EfroTech understands very well the local Tax structures and statutory requirements of Payroll and these have been translated into a very mature TimeTrax HCM product. The most superior in the Pakistan's market. The on-premise version of the software along with the TT-20 Fingerprint devices manages our 300 employees at diverse locations and delivers well-timed reports & records. We can quickly retrieve any employee's documents with a single click.

TimeTrax HR software is reliable, the kind of technological expertise and rapid support assistance from the team has turned this modern HR solution into a competitive advantage for us.”

Project Status

Successfully completed in 4 months on 10-03-2016.

Implemented Solution

eAttendance, ePayroll & eDocs Modules from the TimeTrax HCM Software suite.

TT-20 Fingerprint Devices

Technologies Used

TT- 2.0, ASP .Net Framework 3.5,

Crystal Reports & Microsoft SQL Server 2005

RECKITT BENCKISER PAKISTAN LTD.

Easy Travel with eTravel
Our world today has changed a great deal with the aid of information technology. Things that were once done manually or by hand have now become computerized operating systems, which simply require a single click of a mouse to get a task completed. With the aid of IT we are not only able to streamline our business processes but we are also able to get constant information in 'real time' that is up to the minute and up to date.

Overview
Reckitt Benckiser is a global force in household, health & personal care, delivering ever better solutions to consumers. The company has sales of over ?5 billion consistently growing ahead of the industry due to its leading brands, practices and cutting edge solutions, its operations in over 60 countries including Pakistan and sales in 180, and its highly motivated multinational management.

Business need
Forced to have state of the art Travel Management System, to improve efficiency and ongoing saving of money and time, Reckitt Benckiser sought a solution which could keep their HR & Admin departments focused on their core tasks by avoiding redundant chasing of travel agents, line managers and employees themselves for documents, approvals, forms and photocopies.

Solution
EfroTech teamed with Reckitt Benckiser to put in place a one of its kind web-based Travel authorization and document sharing application helping them efficiently manage and monitor travel documents, itineraries, calendars, costs and authorizations. A solution tailored for both domestic and international traveling. Underlying these developments is a forward-thinking infrastructure and a part of operational strategy from Reckitt Benckiser that gives unparalleled operational flexibility and lowers operational costs.

Business Benefits

  • Reduced indirect costs: Dramatic reduction in indirect costs by automation of processes and workflow. Control on spiraling costs before they get out of hand.
  • Improved compliance: Improved compliance with the company’s travel policy and negotiated travel contracts.
  • Paperless Environment: Not only does this solution create a virtually “paperless” office environment as far as travel documentation is concerned, authorizations have become less time consuming and travel costs are available online for analysis by functional managers.
  • End to End Solution: An end-to-end solution requiring virtually no development or additional interfaces.
  • Maintain Travel Calendar: Not only a travel workflow tool that manages authorizations and monitors travel costs, it also acts as a link between the organization and the travel agents; maintains the travel calendar of the employees and the organization; keeps a track of the expenses and acts as the employees’ travel manager.

Why IT matters
Reckitt Benckiser, with the help of EfroTech embedded these leading new category management practices and processes in their businesses: A travel management infrastructure to fundamentally change its administrative model, joining the pool of very few companies in Pakistan adopting such type of an automated solution. This innovative tool makes it easy for corporations to configure business rules that extend the reach of business process automation throughout and beyond the enterprise and it also positions Reckitt Benckiser to leverage the flexibility of its industry-leading practices and tactics.

Solution Components

  • Manages Travel Work Flow and Authorizations
  • Shares information electronically with Travel agents
  • Tracks travel costs
  • Travel Calendar is available Online
  • Employee’s Electronic Travel Manager

“Workflow” – A new horizon in IT
You've probably heard the term workflow. But do you understand what it means and what it can do for your company?

Workflow automation provides several business benefits: allows for optimum efficiency in delivering information, ensures completion of transactions, tracks the efficiency of processes, and provides positive returns to the company. Workflow automation usually does not lead to staff reductions because new positions are created to support the new process automation.

Few words more about the Solution

With the new pre-trip approval feature employees can:
– Request travel authorization directly on the web-based system
– Provide electronic approval or rejection for travel requests
– Maintain their personal travel information
– Notify travel agents
Managers/ Functional Heads can approve, reject or request modification of the trip. Once approved, the business trip is
then routed for ticketing. Travelers are notified throughout the process.

Traveling agent also contributes by making reservations as per requirement, with best possible choices.

Stepping out of the box
Organizations competing in today's business environment are examining every option for streamlining business processes and improving profitability and efficiency. Every process must be smooth and should add value to the company.

To meet that goal, few organizations in Pakistan have implemented workflow applications to drive functions and business processes to their utmost efficiency.

Hats off to Reckitt Benckiser ’s IT personnel for envisions this way of reducing indirect cost and time - which are normally not taken into account. This was best exemplified by the decision to break from the routine practice of internal procedures of traveling. Reckitt Benckiser ’s objective was to align its internal systems and processes in a way that would give employees more comfort and peace for such activities which ultimately provide more focus and control over their
primary jobs so they could bring their best out.

Benefits realized
EfroTech worked closely with Reckitt Benckiser and lived up to the expectations by providing simple, interactive, and user-friendly solution that would encourage both senior management and front-line employees to support the process.

First responses from users, including the heads, confirmed that the solution is very user-friendly. Users were also surprised at how fast the whole process took place with such ease.

See how the Reckitt Benckiser ’s MR. Shafqat Suri IS Manager, adds up.

“In a world full of economic uncertainties, it is important that effective cost controls without sacrificing productivity are put in place. eTravel is a step forward in that direction which allows functional heads to manage and control their travel budgets with a click of a button, without introducing too many documents/formalities in the process. It has widely been appreciated and embraced by the organization due to its flexibility and user-friendly interface”.

RECKITT BENCKISER DUBAI MENA
What EfroTech’s ePayroll Can Do for You

EfroTech’s ePayroll deployed at Reckitt Benckiser UAE

Company Profile:

Reckitt Benckiser is a world leader in the global household, health and personal care sectors. They have big-name brands like Finish, Vanish, Dettol and Veet that aim to achieve global market leadership. Through them along with practices and cutting edge solutions they’ve become No.1 in the vast majority of markets and categories. They operate in no fewer than 60 countries including UAE while brands are sold across 180.

The Challenge:
Before EfroTech’s ePayroll, RB (UAE) was allocating an inordinate amount of time and resources to payroll pro¬cessing. Because they had been using an outdated solution that was extremely rigid, RB encoun¬tered many processing problems as its employee base grew and additional management reports were needed. On numerous occasions, payroll processors found themselves working until mid¬night to ensure that the RB’s employees would be paid on time. This situation not only created excessive overtime compensation, but it also resulted in unnecessary stress on the payroll staff and prevented them from accomplishing other tasks. Additionally, the old payroll system was incapable of compiling the management reports RB needed to analyze employee costs and to forecast the impact of changes in compensation or staffing.

Mistakes with processing payroll caused embarrassment. Furthermore, payroll processing is a recurring activity, so there were so many chances to make errors and mistakes too, getting all the required tax forms, deposits and payments right was another issue.

RB previously used payroll system did not have the ability to track and report on critical human resource functions, such as staffing, benefits expense, and variable compensation pay. These difficulties led the RB to search for an integrated and affordable payroll solution.

The Solution:
The Management was left with two options; Either to hire a dedicated resource that works out the details of payroll as not only is this generally the highest single cost centre, but also because it involves government regulations and financial planning; Or, opt for a tried and tested payroll solution that integrates with the corporate financial accounting application, ensures online transfer of funds to employee accounts, generates all the tax-related documentation and is available for reporting 24/7. The sure choice, given the rising cost of production and the need for assigning more bottom-line-oriented tasks to employees, was opting for robust software.

RB considered both in-house and outsourcing options and quickly determined that a reliable IT vendor’s solution would afford both the internal control and the level of functionality that needed. After considering numerous payroll system providers, RB chose EforTech’s ePayroll. RB was impressed with the practical solutions and efficient operations that were provided them in Pakistan by EfroTech.

Key Features:
EfroTech’s ePayroll meets all the requirements for the efficient payroll management any professional and growth-oriented business needs. Some of the key features are:

  • Multi-Currency
  • Multi-Branch
  • Setup Based Allowances & Deductions with flexibility on setting Payment Frequency
  • LDAP/User based ESS to view Pay-slips and reports
  • Group-wise/User-wise payroll generation
  • Currency-wise Split payroll for a single Employee
  • Complete track of Quarterly, Half Yearly and Yearly Allowances.
  • Graphical and tabular reports
  • Comprehensive Security Options
  • Integration with Attendance and Financial Accounting system
  • No need to install any software on Users / Client Machines
  • Easy to manage Updates
  • Easier to manage Database
  • Cross-Platform viability
  • Multiple Concurrent Users
  • Reduces Data Redundancy
  • Cost effective
  • All members of organization can log in the system; be it Top Management or Middle Management, HR Head or HR Assistant and all Employees - depending on user rights.
  • Generate all reports / MIS from anywhere in the world, All reports would be just a click away.
  • Universal Access and Better Employee Service

Why EfroTech’s ePayroll Signifies:
EfroTech’s ePayroll system allows RB’s executives to be more responsive to employees and management with a workflow process that streamlines HR operations. It also helps maintain a competitive workforce by saving a great deal of time which eventually allows them to efficiently attend to their other, core tasks. RB found that they gain greater control of their payroll processing at a fraction of the cost of outsourcing and can keep up with the latest payroll tax compliance issues and regulations.

EfroTech’s ePayroll software makes the process easier for RB by making calculations quick and easy. A piece of software is typically able to instantly complete calculations that might take hours, if done manually. It also automates end-of-year reports and all of the pay slips and reports will be saved in the system so that if you need a copy in the future of any document, you would be able to print one off quickly and easily without having to scour through a filing cabinet to locate it.

RB is now able to retrieve or review all calculations, tax and payroll reports from anywhere in the world. Without having to install software on each individual computer they need to perform these preparatory or review tasks on they can perform all the weekly, monthly or yearly tasks using an online Payroll solution.

Business Benefits realized by RB:
Perhaps the biggest beneficiaries of such a system are HR personnel because with this precious unconsumed time they can put their efforts and emphasize on more strategic initiatives like defining and improving upon policies, strategies, and procedures.

RB UAE soon realized that by deploying and taking technological move they have actually converted their weakness into competence and in a way enhanced their competitiveness. The gains from this automation translate into real advantages:

  • Enhanced Employees satisfaction
  • Streamlined HR processes that accommodate rapid company growth
  • Enhanced the accuracy & eliminated several days of work
  • Control of complex and unique payroll, resulting in greater operational efficiencies
  • Reduced administrative staff
  • Redirected staff to strategic assignments
  • Improved reporting & enhanced, streamlined reporting capabilities
  • Centralized payroll operations that resulted in greater cost savings
  • 80% productivity increase in payroll
  • Improved ability to manage growth
  • More time for strategic HR initiatives
  • Reduces time for payroll processing by 55%
  • Simplifies tax reporting
  • Provides workforce empowerment

Successful Outcomes:
Needless to say, a contemporary power packed, functionality-rich web based payroll solution, like EfroTech's ePayroll holds a multitude of benefits. Not only it does fully automate and streamline the payroll function of RB, the solution is so comprehensive that it assures total compliance with the entire payroll-related legal obligations of UAE. It is simple to use and cost effective. It is the high-tech payroll management software that can be easily and securely accessed through any web browser, anywhere in the world. This internet accessibility allows RB to deploy their payroll management solution across multiple remote locations and business units.

These highlighted capabilities vastly improve RB’s ROI and employees’ satisfaction, as well as makes RB more productive by improving the effectiveness of administrative information processing.

PHARMALINK

Local, Innovative Technological Solutions for the Healthcare Industry!

The case study focuses on how a very important player of the Healthcare Industry uses I.T. developments to their own advantage.

Between retailers and manufacturers, the distributors whose role in any industry can only be underestimated, provide the one important link: Juggling inventories with areas and trends in check, making their task a very sensitive one with a heavy flow of information that thrives on timeliness and accuracy.

Pharmalink is a major local distributor of Pharmaceutical products for many leading manufacturers, including Sanofi Aventis and Efroze Chemical Industries (Pvt.) Ltd. Faced with the inventories, pricing and discount policies, seasonal bonuses, invoicing and the major need for timely alerts made it necessary for Pharmalink to look for a solution that would help it make the best of the volatile environment in which they operated.

DMaX, an extensive distribution and sales management system by EfroTech, a fast growing local software company, fulfilled Pharmalink’s objectives.

EfroTech specializes in providing customized software that offers industry-specific solutions. The wide array of products that they offer to all players of the health industry, allow them to offer turnkey solutions such as the one they provided Pharmalink with.

DMaX offers:

  • Principal-wise Reports

  • Pricing Manual and Principal/Period/Product-wise Discount Policies

  • Invoice Creator and Recovery Manager

  • Bonus on Combo-Products (as per the distributor’s specifications)

  • Expiry Alerts

  • Handheld and PDA Device Integration for automated order processing

  • Multi-User / Multi- Company support

  • Inventory and Purchase Management

  • Multiple Warehouse Support

  • Order Processing and Delivery, and

  • Sales Analysis and Reporting

With this one-stop solution, Pharmalink was able to put aside all its concerns in one go and watch as technology played the part it is meant to play in any business; of vital support that results in accuracy, timeliness and more informed decision making.

PAK-QATAR FAMILY TAKAFUL LIMITED

Introduction
Pak Qatar Takaful Group, the very first composite and arguably the fastest growing Takaful operator in Pakistan, is the ‘onestop shop’ for all Takaful requirements. Under this group currently two different companies are being operated, one is Pak Qatar Family Takaful catering to all family life Takaful needs, and the second one is Pak Qatar General Takaful, meeting all general Takaful needs. They organization is looking to promote Takaful amongst the masses, encompassing education and awareness, and present an image that is consistent with their ideological values and at the same time they are providing financial protection through Takaful, to everyone. Determined towards providing high quality products which meet the needs of the public PQTG want to ensure the accurate representation of Takaful amongst the community.

The Challenge
The Pak Qatar Takaful Group website was first launched in 2007. Since then, no major structural change had been made. Aesthetically, it desperately needed to be more presentable so as to be able to register an impression over the viewer of the corporate image of Pak Qatar Takaful Group and direct this effort to build
Brand image and reputation.

Alongside this, there were several express requirements, indicating that a significant redesign was needed:

  • The site had seen a massive growth in content since it was not designed with futuristic approach so it appeared to be overflowing.
  • Website needed to undergo an update, precisely in terms of content and features.
  • The update process should have been smooth allowing the addition to in turn reflect fresh content easily.
  • The site was not easily navigable and the structure of pages was not unified.
  • Not only the contents were mismanaged, but also there was no search facility available.
  • Security was utmost priority and strong security measures needed to be incorporated.
  • Website was extremely missing out on catchy visuals, sophisticated animations and sleek design.

EfroTech’s Analysis & Solution
EfroTech’s preproduction team started a thorough analysis of the issues with the existing site, and the requirements from a business perspective. After completing this process and evaluation EfroTech started the designing phase and suggested few mockups with the close intervention of Pak Qatar Group Takaful’s team and nailed down one layout with a unanimous decision. Right away the designing and development began simultaneously which lead to a trendy and contemporary website.

Some Key Features of this website:

  • This featured website is built on latest yet superior Microsoft .Net technology.
  • It is almost fully customized, and flexible to adapt to any change.
  • With very ease of use having the salient attribute of CMS (Content Management System), allows 80% to 90% update control in terms of data, contents and web pages additions. Not only is the facility of entire theme change but drag and dropping of objects is also available at the backend, while all changes are reflected in realtime.
  • Interactive and very user friendly interface.
  • Properly managed content and able to be navigable across the entire site.
  • Very secure and anti hacking.
  • Cool pictorials and very crispy and lively flash based objects make the site very attractive.
  • Bilingual: Text is available in English and Urdu.

The website received a complete overhaul and now is a reflection of the Pak Qatar Takaful brand, with allure, harm and elegance. The caliber and presentation is clean, clear and interactive, with a creative mindset firmly on attracting viewers and providing them with an intuitive online experience, EfroTech’s creative team conceptualized a completely new look and feel by way of design which was well operational with the above mentioned features.

Outcome
The result is a site design worthy of everyone’s attention; consolidated and reorganized navigation together with unique design and modern techniques work well with the clear and concise presentation of key information and product imagery. The site was successfully launched and received a great deal of attention of target audience and clients of Pak Qatar Takaful Group.

DALDA FOODS (PVT.) LTD.

With EfroTech’s eLink (Sales & Distribution Management System) - a part of the BizzTrax suite, Dalda Foods continues to make History

Dalda is a brand of hydrogenated vegetable oil popular in South Asia. Dalda Foods (Pvt.) Ltd. took Dalda’s 60 years of heritage, combined with continuous innovation and in-depth consumer understanding and maintenance of high quality standards and while transforming this leading brand has become one of the largest FMCG organizations in Pakistan, leading the local category in the Cooking Oil and Fats industry.

Challenges:
Dalda Foods is perhaps one of the few companies in Pakistan which has a sales and distribution network covering the length and breadth of the whole country. Their salesmen call upon more than 100,000 shops every day in the cities, towns and villages of the country. To support this extensive coverage of the retail and wholesale outlets as well as institutional customers Dalda Foods maintains 11 Distribution Centers and a network of over 400 Distributors.

Dalda was suffering from data integration, data duplication and distortion in connectivity with different regions. It was not easy to manage the records of sales and distribution due to poor level of transparency and some records not reliably available at the time of need, rendering the planning and decision making weak.

With such a wide range of network across the country, a specialized web-based sales and distribution management system was required that could control and maintain the administration and distributor needs. Moreover, one that could manage the flow of distributor and sub-distributor orders.

Solution:
With a plethora of Inventory Control systems available in the market - numbering in excess of 100 - and virtually none satisfying the needs of Dalda Foods their IT team had to keep combing the market till they came across eLink, a solution with an excellent track-record, powerful features and an affordable cost. EfroTech 's demonstration of the system proved to be a success and eLink deployment commenced at Dalda.

What is eLink?
eLink – Sales & Distribution Management System is a very specialized web-based sales and distribution management system focused on the customer relationship optimization framework. It is ideally suited for organizations, with a wide distribution/Outlet network, looking for an effective way of obtaining daily market information from across the distribution and retail channels without any hassle.

Providing a complete solution for on-time sales & stock visibility across the distributors or outlets/Franchise network with its web-based design making it easy to transfer stocks between outlets and warehouses. eLink significantly reduces the TCO - total cost of ownership and is most economical as a CRM - Customer Relationship Management solution.

Salient Features of eLink

  • 3 in 1 Module Application
    eLink has 3 modules encompassed within a single application i.e. Central Module, Distribution Module and Hand-Held Module.
  • Web-Based Architecture
    eLink has a highly scalable web-based architecture that is totally dependent on the Internet, that makes efficient use of even limited bandwidth.
  • Fully Integrated Application
    Integrates the current distribution application with web-based eLink central module for Reporting, Product Catalog and Sales Targets monitoring.
  • Data Uploading from Existing Distributed Application
    eLink central module provides the facility to upload data from your existing Distribution Management application.
  • Upload Orders & Download Master Data
    eLink Hand-Held module uses GPRS/EDGE to upload orders and download master data onto the portable device.
  • Local Deployment of Central & Distribution Module
    eLink's dual module i.e. central module and distribution module are deployed locally. Hand-Held module is linked with the distribution module. With data synchronization and software installation at the distributor end, it is partially dependent on the Internet.
  • With the above features, eLink was deployed at Dalda Foods.

    Deployment of eLink:
    The implementation of eLink at Dalda Foods covers all activities involved in the flow of distributor/sub-distributor order; right from order entry to data downloading & uploading of Invoices. The outcome is highly reliable maintenance of real–time records for distributor and stockists

    With the following three versions, Dalda Foods had a rapid increment in its productivity. eLinks has the following three versions:

    • eLink-Central browser based application developed in Asp.net, AJAX, JQuery, Crystal Reports.
    • eLink-Distribution browser-based application developed in Asp.net, AJAX, JQuery, Crystal Reports.
    • eLink-HandHeld application for Android Based mobile devices.

    Features of Central Module:

    • Distributor Hierarchies like National, Regional, Area, Territories, Towns, etc.
    • Sales Staff Hierarchy levels like National Sales Manager, Regional Sales Manager, Area Sales Manager, Territory Sales Officer etc.
    • Distributor setups
    • Outlet/Shop Classification
    • Product Classifications like Brand, Principal, Class, Category, Type, Packaging
    • Product setups
    • Product Pricing Global and Customer wise
    • Sales Targets
      • Target Setting can be month, week and day-wise for salesperson Hierarchy levels like NSM, RSM, ASM, TSM, Distributor, DSR/Order booker, Shops/Outlets, etc.
      • Target Assigning and Approval workflow
    • Distributors' Order Processing link with ERP
    • Distributor Sales upload (.txt, .xls file upload)
    • Secondary Stocks reports (Distributor wise/Product wise/Rate wise/Godown wise)
    • Daily Secondary Sales & Sales Return Reports (Product/Brand wise)
    • Territory Wise & Distributor wise Secondary Sales
    • Monthly, Quarterly, Yearly Secondary Sales Summary
    • Role Management and User Management
    • eDashboard

    Features of Distribution Module:

    • Outlet/Shop setups
    • Outlet/Shop Classification
    • Location/Market/Route setups
    • Journey Plan/ Visit Plans weekly, daily, Sales person, Vehicle and? Route wise
    • Activities against proposed plan (Order booked, No-visit, Shop closed, Insufficient cash etc)
    • Purchase from Principal (Stock In)
    • Purchase Return to Principal (Stock Out)
    • Product wise Stock levels
    • Stock Transfer Internal
    • Stock Adjustments
    • Opening and Closing Stocks
    • Ordering (Manual)
    • Ordering (Hand-Held)
    • Stock out (Sales)
    • Invoicing
    • Invoice Returns and Sales Returns
    • Stock In (Sales Return)
    • Vehicle wise stock settlement
    • Payment Recoveries (by Cash, Cheques)
    • Credit Bills
    • Bank Deposit slip entries
    • Bank Deposit slip status entries (Cleared, Bounced)
    • Credit Aging
    • HR suite - Attendance, Payroll etc.
    • Online and SMS based ordering (upcoming feature)
    • End of Day Processing
    • Data Synchronization (for Offline Distributors only)
    • Role Management and User Management
    • Secondary Stocks reports (Product wise/Rate wise/Godown wise)
    • Daily Secondary Sales & Sales Return Reports (Product/Brand/Principal wise)
    • Market/Location wise Secondary Sales
    • Monthly, Quarterly, Yearly Secondary Sales Summary
    • Distributor wise ROI calculations
    • Un-Productive Sec. Customers reports

    Features of Hand-Held Module:

    • Master data synchronization (Through file or web services)
    • Easy to use Order booking interface
    • Longitude and Latitude recording for Sales Person location monitoring
    • Supports Android Based Mobile Devices

    Business Benefits Achieved:

    • Dalda enjoys this seamless solution to get on-time sales & stock picture across the distributors or outlets/Franchises, its web-based design makes it really easy to move stocks between outlets and warehouses.
    • eLink has been very Cost Effective & Smart Solution for Dalda. It has also significantly reduced Dalda’s total cost of ownership for the CRM. There is no software to install or dedicated hardware to purchase and maintain.
    • eLink team manages Dalda’s maintenance, supports and updates at the eLink (EfroTech) world-class data center. As a result, Dalda can focus on running their business, while this Web-Based Solution runs their backend software.
    • eLink provides effective analytical reports through which Dalda is now able to take critical strategic decision way better than before.
    • Eventually there is an instant increase in responsiveness to customers which keeps the key stakeholder happy and satisfied.

    Find Out More:
    To find out how EfroTech’s eLink can help your company please visit our website at: http://www.efrotech.com/eLink

     

MEHRAN ENTERPRISES

Web-Based ERP/SCM/POS Software- BizzTrax shines at Mehran Enterprises

Mehran Enterprises, popularly known for their "Just for Men" brand of hair colors, Kryolan make-ups and the Femina institute, besides others, came into existence in 1989 with its Head Office in Karachi, and has its regional office in Lahore and Zonal offices in all the major cities of Pakistan. p>

The company is lead by its Director, with high entrepreneurial skills, combined with expertise of professionals in the field of Marketing, Sales, SC, Technical, HR & Finance. Mehran Enterprises is one of the leading importer, marketer & distributor of European and American brands in Cosmetic and Personal Care category. The company realized the growth potential in the segment and hence over the years expanded its portfolio. p>

Mehran Enterprises has a robust distribution network comprising of around 118 distributors in more than 87 cities. The company also has coverage of the major segment of Beauty Salons & Men’s Salons all over Pakistan, through a separate sales team. p>

A training institute for the beauty segment professionals was established in the year 2003; a platform for providing training to professionals about conducting product trials, executing product launches, and also demonstration for new products to the masses. Mehran Enterprises has its own skincare & color cosmetic brands - ME - that cater to the needs of the middle income segment (the largest income segment in the country). The company has its retail chain stores, a new concept in the category launched by Mehran Enterprises. Now these retail chain stores are present in all the major cities of Pakistan. p>

Business Needs:
Mehran Enterprises lacked a comprehensive, integrated ERP system, operating a small number of disparate applications. The existing IT architecture comprised a number of decentralized software systems that were not tightly integrated and required significant manual intervention for reconciliation of data.

Without integrated workflows and with no automated exchange of data between applications and processes, the company suffered from poor visibility into operations. Business processes could not be monitored efficiently, leading to delays and slow cycle times in all departments and business areas. The lack of information integration made it increasingly difficult for Mehran Enterprises to get the right information to decision-makers on time, so that they could plan activities accordingly.

Business Challenges:
As business transaction volumes increased and data volumes grew, the company wanted to gain faster, more reliable insight into all areas of the business. With better integration of processes, Mehran Enterprises would be able to speed up workflows and improve productivity.

The objective was to determine the weak and good areas of business, manage processes more efficiently, and identify areas where overheads could be reduced. Their goals are to increase revenue and market share of each of the eight (8) brand portfolios that they carry; Framesi, Sothys, Just for Men, Janssen, Femina, Kryolan, Bioline and Sweet Touch. Achieving these goals required a level of agility that they simply could not reach with their existing systems. They needed to respond very quickly to changes in market trends and consumer behavior, which places very strong demands for performance and availability on their business applications. If they could not extract, analyze and understand current situation rapidly, they risked missing out on valuable opportunities for growth.

Mehran Enterprises recognized that a large-scale transformation effort was required. The company sought to sharpen insight into its operations and improve functional efficiency. With timely access to key performance indicators and operational data, the company would be able to improve decision-making and provide executive management with all information needed to lead the organization efficiently and reach its strategic growth targets.

Solution:
They evaluated different solutions available in the market by local vendors and also those being provided by international software companies. After thorough deliberations they realized that the best fit for them was a BizzTrax, an integrated suite of BizzTrax ERP, including Financials, Inventory, Procurement, Sales Management and an Intelligent Business Dashboard. To optimize complex business processes, the company deployed the BizzTrax, featuring .Net technology to accelerate application response times and enable the company to react quickly to changes in supply and demand.

This high class ERP Software offers great reliability and high data security with on-premise and on-cloud options. Mehran Enterprises selected BizzTrax because its unique, integrated system architecture allows the company to manage its operations very efficiently. BizzTrax is an easy-to-use ERP Software that provides simple scalability without compromising performance. The unique combination of cost-efficient and high support service levels made it first choice ERP software for mid-sized enterprises..

GM Finance & Supply Chain of Mehran Enterprises, Khalid Zaki states:
“We looked at several ERP softwares before making a decision on various aspects of Company operations and to find a solution of a software house which can accommodate our needs, but none provided the integrated functionalities that we were looking for. When we came across Web-based ERP/SCM/POS Software BizzTrax - it immediately sounded like the solution to our problem. Even better — it provided much more than our initial requirements. This is even user friendly and easy to grasp by our employees”.

What is BizzTrax?
BizzTrax (Web-based Enterprise Resource Planning / Supply Chain Management / Point of Sale) Software was declared a WINNER at the P@SHA ICT Awards 2013 in the "eLogistics & Supply Chain Applications" category in September 2013 and was a Nominee at the APICTA 2013 at Hong Kong in November 2013.

BizzTrax is a Web-Based ERP/SCM/POS Solution for Service, Distribution, Manufacturing & Retail Industries and is available as “on-Premise” and “on-Cloud (SAAS)” versions. A single, end-to-end solution that incorporates a number of business critical functions including Finance, Sales & Distribution, Inventory, Manufacturing, Procurement, Quality Control and Cost-management capabilities. Multi-Language Support is built into the system's architecture and Integrated Business Intelligence capabilities have also been coupled with the system through a generic and proprietary dashboard application - orBItrax, which provides the information that matters the most, at the tap of a finger.

Modules Implemented at Mehran Enterprises in the first phase:

?  eInventory:A powerful Inventory Management System that builds visibility and control overinventory costs, ensuring that there is always enough stock on-hand to meetcustomer/company demands. The module monitors the stock levels, processesinventory receipts, returns, transfers and adjustments.

?  eSales:A comprehensive module that controls overall sales activities including salesterritory management, customer/distributor management, discount and free goodspolicies, creation of sales orders, dispatches, invoice processing, recovery,advances, sales returns, debit/credit notes issuance and approvals, coupledwith detailed reports.

?  eBuyeris a complete Procurement module that generates and tracks the purchase ordersawarded to suppliers & generates their billing, along with payments andadjustments. It reduces data redundancies and ensures real-time reporting.

?  eFinancials Acomprehensive module that provides the complete integration between differentareas of Finance in one place. Revolving around the General Ledger, AccountsReceivables and Accounts Payables, this powerful module combines recurring& adjustment entries and generates accurate financial reporting.

?  orBItrax A powerful and easy to use Online Reporting &Business Intelligence Tool that facilitates users in creating, customizing,scheduling and publishing dynamic reports through a browser-based interface.Administrators and even ‘non-techie’ users can setup and format reports onrun-time with the help of robust reporting wizard.

 

Why BizzTrax

 

?  On-Premise & On-Cloud options

?  Several industries' experience &expertise

  • Proven track record of over 15 years of delivering ERP systems by EfroTech
  • Strong customer references across Pakistan

?  Business Analytics capability through graphicaldashboard

?  Reduced total IT Cost

?  Best Support Services among ERP vendors

?  Flexible Pricing options

?  End-to-end business management solution

?  Most recent P@SHA ICT award winner

 

 

Business Improvements


Since BizzTrax implementation, Mehran Enterprises has optimized and automated awide range of their processes along with workflows, helping reduce humanefforts and error rates while improved overall output. In the past, errors werenot spotted early or at all in some cases. With BizzTrax ERP information isimmediately available online, making even the smallest mistakes obvious andhelping to drive continuous improvement.

 

Moving to anintegrated solution with real-time information updates has improved dataavailability and accelerated tasks across the entire organization. For example,in the past it took two or three days to update product-wise sales figures. Nowthe company is able to access updated sales figures in real time, enablingmore-accurate sales and inventory planning. With correct, timely information atdecision-makers’ fingertips, the company can better align demand & supply,sales & finance, boosting efficiency and minimizing expenses.

 

Implementing BizzTraxERP has transformed the way they work at Mehran Enterprises and provides themwith a solid platform for driving better business performance. The combinationof deep insight, strong performance and high availability means that they canoptimize productivity, efficiency and get products out to customers on time.

 

MehranEnterprises has gained the ability to generate a complete overview of itsoperations, with comprehensive reports produced by orBItrax - Online Reporting & Business Intelligence Tool fordecision makers, helping to drive new insights across the business. BizzTraxprovided them with a tightly-integrated stream of information and workflows,everything is now linked, from procurement to inventory and from sales toaccounting.

Mr. Khalid Zaki adds “…BizzTrax has provided us the end-to-endsolution of business management and we have been using the same for the last 4years. This software is immensely helping us to take care of our entirebusiness functions, since its incorporation managing inventory, procurement,sales and finance has never been problematic while real time reporting providesvisibility into all operations and enabling faster decision making. This is atool which we were lacking previously, now real time information/MIS makes ourbusiness decisions rather timely and assist us in solutions near to reality…”

Benefits

?  Streamlined a widevariety of business processes, including inventory, purchase, sales andfinancial management.

?  Improved inventorycontrol by completely automated inventory management.

?  Slashed inventorycosts by tightening control of stock levels while increasing operationalefficiencies.

?  Complete follow-upand control of sales orders, deliveries and invoicing.

?  Improved margincontrol and maximize revenue generation.

?  Simplified complexfinancial and procurement processes, and enables compliance with statutoryregulations and business best practices in Pakistan.

?  Accurate managementof vendor records.

?  Streamlinedfinancial processes.

?  Firm control ofbusiness by giving quick access to mission-critical financial data.

Conclusion

 

WithBizzTrax-P@SHA ICT Awards 2013 Winner, Mehran Enterprises is well-placed tomaintain its edge in a highly-competitive market, maximizing efficiency andoutput while minimizing manual and laborious work. Pakistan's best Enterprise ResourcePlanning software, BizzTrax ERP provides a robust basis for a high-availabilityenterprise environment that is simple to manage and does not require extensivesystem administration resources.

BizzTraxprovides high performance with minimum administration workload. The reducedadministration workload increases employee productivity and frees up staff towork on more productive tasks. BizzTrax has reduced human resources and effort neededfor system administration by up to 50 percent at Mehran Enterprises.

Improved information availability enablesthe company to better align all the operations minimizing efforts and boostingproductivity, they can now access information on all aspects oftheir operations in real-time, improving process visibility and businessagility. This helps them react much faster to changing conditions and gain abetter understanding of how the business is performing, so they can plan nowtheir operations more effectively and grow the business in a more controlledway.

BizzTraxaccelerated Mehran Enterprises business processes by up to 70 percent againsttheir past performance, helping the company to get vital information to thebusiness much faster and ensures that departmental targets are  kept under due focus till they are met. WithBizzTrax ERP they are able to keep pace with the strong strategic vision fortheir company and have improved service delivery, increasing customersatisfaction levels manifold.

Mr. KhalidZaki states further “…Post implementation support has also been superb and team is alwaysaccessible through email, phone or in person when necessary. We have nohesitation in recommending this P@SHA ICT Awards 2013 WINNER ERP softwareespecially for the small and medium scale sectors”.

 

Find Out More

To find out how BizzTraxcan help your company streamlining business processes, visit our website at http://www.BizzTrax.com/

HNR COMPANY (PVT.) LIMITED

Haier was incorporated in 1984, solely as a producer of household refrigerators. Over the next 20 years, the company witnessed significant prosperity and is now a transnational organization widely recognized in the world community. Haier currently manufactures a wide range of household electrical appliances, 15,100 varieties of items in 96 product lines, and exports its products to more than 100 countries.

Inefficient operations Lead to ‘Haier’ Costs
Manufacturing costs are directly affected by the productivity of employees. With 300 workers across the company at Haier Pakistan, the firm needed a more efficient method of collecting time and attendance records and readying the information for payroll.

The process the firm employed in the past required employees to fill-in paper timesheets, while signing in and out each day. At the end of the pay period, each employee had to complete paperwork and give it to his or her team leader for verification prior to entering it into the payroll system. This process took about 15 minutes per worker (about 75 hours or roughly 10-man-days of data entry and verification per month), time that could be better spent on the manufacturing process!

A unique solution to everyone
In late 2009, Haier started searching for a solution to eliminate the manual process. They began the process of reviewing options and collecting bids for a new Time and Attendance solution. They pulled together a list of requirements for their new system and after carefully weighing in options, they chose TimeTrax over other competitors because TimeTrax was the only Web-based Attendance Solution that had the features they wanted and the only company that followed through on each requirement they had. They were also impressed by the feedback from satisfied clients of EfroTech and the responsive and helpful nature of TimeTrax personnel.

Working with TimeTrax, a pioneer time and attendance solution provider, they were introduced to TimeTrax’s biometric solution. Haier discovered the utility and ease of use with employees using their finger/thumb impressions for identification when entering or leaving the factory premises.

The system uses company-defined rules & policies to calculate the time each individual has worked which can then be passed to the payroll system for processing payments. It supports multiples shifts, provides department & employee-wise shift scheduling and it’s a complete attendance register which gives late coming & early going details. Attendance & absence summary is also viewable. TimeTrax’s Biometric system helped them eliminate buddy punching as well.

Smoothing Out the Path Ahead
As Haier’s management weighed this workforce management options, they realized that only TimeTrax could provide real-time reporting and HRIS capabilities flexible enough to meet their changing needs and diverse workforce. Furthermore, decision-makers could leverage this information to gain actionable insight into workforce performance, thereby enhancing operational agility. TimeTrax provided Haier with the tools needed to streamline the workforce attendance process, eliminating inaccuracies and time-consuming procedures. The centralized web-based solution significantly reduced maintenance and upgrade costs by eliminating the need for multiple timekeeping systems. The system is more user-friendly and more information is accessible in real-time.

The Haier HR team expects to cover the investment made into the system procurement and deployment with the first year of its operation and hopes to reap the benefits for years to come.

A grown-up system that develops your business  
Employees can enter and report their work and take benefit of web-based interface or online time entry interface. This system is flexible enough to be used as per desired: different locations using it in different ways. Some employees can use it like a time-clock (IN, OUT, Labor Transfers, etc.) while others use it only for reporting leave-time on an exception basis. TimeTrax.Net can even run on your LAN, WAN, Intranet or across the Web. Plus, this premier solution is also more cost effective than other Time and Attendance solutions available in market. Add all this to a fundamentally accurate payroll processing application and you have significant cost savings at hand.
The system easily implemented the rules for labor collection and supported corporate HR policies & rules for Haier. This has enabled them to track their labor efficiencies very accurately and develop efficiency reports for accounting. Plus they can compare the amount of labor used to manufacture product against the forecasted costs to make certain the numbers balance out. This information helps them plan their hiring, track their overtime usage, and determine the output per person in each area. In all they have now in place a great HR tool.

More details about TimeTrax is available on the following URL: www.TimeTrax.com.pk

KARACHI INSTITUTE OF HEART DISEASES

Karachi Institute of Heart Diseases

gets a facelift- http://www.kihdpk.com/

Karachi Institute of Heart Diseases (KIHD) is one of the main tertiary care teaching hospitals of Pakistan. It is located in the center of the largest city of Paksitan, and started functioning on June 3, 2005. The main function of the institute is to undertake modern treatment of cardiovascular diseases, carry out research on prevention and control of such diseases and undertake training of medical students and nurses both undergraduate and postgraduate level and develops itself into a center of excellence for treatment of heart diseases.

KIHD is a 170 beds teaching hospital, including 22 beds fully equipped Emergency Room, CCU, Medical Wards, Surgical Wards, Private Wards, Intensive Care Unit, Two Cardiac Catheterization Laboratories, Two Surgical Theaters, ECHO, ETT and Nuclear Imaging Department, Rehabilitation Center, Research Department and Laboratory for routine blood investigations.

Challenges & Issues

Karachi Institute of Heart Diseases (KIHD) was looking to revamp their website. Their old website was stale, desperately needed a new face, likewise information also needed to be updated because there was not a single word updated since then it was launched. Website is widely accepted as the fastest interaction medium of three main aspects i.e. Communication, Marketing and Customer care. It becomes compulsive to have a website, which communicates your activities, interacts with public, accepts and handles their feedback/inquires, receptive to them.

The old site however was not up to the task. It was difficult to update and not able to cope with the evolving demands and requirements of the KIHD. As a result, patients & doctors were simply not using it, and the management of the KIHD website was costly and inefficient. The Information Technology team at KIHD had to turn to eMage (The creative division of EfroTech) with the help of Efroze Chemical Industries – The Heart Care Company – who realized the need for an effective website and timely sponsored KIHD’s web project in the larger interest of public and KIHD. Efroze has been contributing to the goodwill of the community with an aim to become a reliable partner in nation building.

Solution

Creative team of eMage was quickly able to understand the issues facing the KIHD and establish their requirements for the new website. eMage recommended using its own developed Content Managed System (CMS), enabling easy and regular updating of information and handing back-end management control to the KIHD. This specific content management system is also a developed product of eMage. The site had to be completely re-designed to better reflect the professional status of the KIHD. The goal was to create an exciting, elegant, and lively new portal site that could capture and hold visitors on the site. The site features a large animated homepage with sparkling transitions, and very stylish effects that attract the visitor’s attention.

There were few important aspects to balance in the re-design effort:

  • Creating a WOW effect in design
  • Improving the user experience for patients and doctors; conveying a family-centered care philosophy
  • Up-to-date information availability and help patients interact with the Doctors/management of KIHD
  • Create a stronger call to action for donors

The eMage Difference

eMage has built its reputation on web development over the years. Prior to the redesign, the website was loaded with great content that meets all the basic requirements, but it was built over time and navigated like a house with multiple room additions.

By using purpose-shot quality photos eMage accomplished two goals: conveyed the personal, caring side of KIHD’s hospital while also depicting a realistic feel of environment and treatment for the patients and families of patients.

eMage overhauled the site design on the latest .NET platform which ensures a  long life for the website and provides enhanced security with specific care towards usability for both patients as well as doctors. eMage provided the new look and feel of the site, including imagery and a multitude of small promotional graphics and icons. eMage has provided KIHD a very vigorous and friendly CMS, enabling them flawlessly update their website with new contents. New website is featuring well attractive design, prevailing flash intro header, catchy effects and very sleek layout.

Results and benefits

The website was inaugurated at the 4th annual Dr. Abdul Haq Khan Memorial Symposium being held on 4th to 6th February 2011 and got rave appreciation.

The new final design is visually engaging and quickly conveys the caring, personal side of KIHD’s hospital while the page layout easily identifies sections of the website, title and hyperlinks, loaded with keywords, improve the SEO.  

eMage’s newly developed clean information architecture, consistent design, and photography selection makes viewing this website a pleasure. The site also includes a Google map, directions and route information to help people who want to make visit to the hospital. There is lot of information for doctors’ interest as well, as they can view and download presentations presented at Dr. Abdul Haq Khan Memorial Symposiums. KIHD is now able to continually update their website with new contents through a very robust and friendly CMS.

Now visitors can get very useful info related to health, departments, clinic schedules, donations etc. This web portal is surely facilitating patients and helping them to interact with the Doctors while ensuring that all the required information is available to the patients with greater deal of efficiency and convenience.

To learn more about services and expertise of eMage – The Creative Division of EfroTech with its motto “Designs that mean Business”, please visit http://www.emag.com.pk/ and request for the best proposal for your website development.

SAMAA TV

CNBC & Samaa acquire TimeTrax to reform their Human Capital Management and physical Access Control.


Client Profile
CNBC is the world leader in business news and information, breaking the major stories of the day and providing viewers the world over with insight, detailed analyses and real-time access to market data as well as minute to minute indispensable business information and interviews with business leaders.

Owned by Vision Network Television Limited, a Pakistani Company, CNBC Pakistan has access to the global CNBC network. While broadcasting with state-of-the-art studios and production facilities from Karachi, Lahore and Islamabad, CNBC Pakistan transmits live programming in both Urdu and English from a Pakistani perspective 24 hours a day, 7 days a week. The channel is already poised as the most important media outlet in Pakistan for the economic sector, reflecting the sustained growth and opportunities in the nation’s financial markets.

SAMAA is the first private satellite news channel providing live transmission simultaneously from Karachi, Lahore, Islamabad, Quetta and Peshawar. The channel is launched under the banner of Jaag Broadcasting Systems (Pvt) Ltd. SAMAA presents up-to-the-minute news bulletins and insightful political analysis, with programs ranging from social issues to health and technology.

The Challenge
With over 7,000 employees at multiple locations & bureaus across the Pakistan including Karachi, Lahore, Peshawar, Quetta and Islamabad, both TV channels needed a time and attendance system that could provide much more than time savings. The management at CNBC & Samaa required a system that would provide them with the knowledge to make critical workforce decisions, fit in with their company culture, increase the accuracy of their attendance data and allow payroll to focus on more important issues than filling out tedious paperwork.

Both channels’ admin department was encumbered by legacy procedures that required the firm to manually track employee time and attendance by paper records. This outdated and laborious process required over thousands of manual entries that produced errors that could only be corrected through complex data verification processes. They were looking for a solution for tracking employee’s time that would drastically reduce paperwork and increase the company's efficiency and productivity through improved data accuracy.

Additionally they required a system that would allow easy access with highest possible security & safety for staff and the many visitors that use the venues daily.

The objective was to properly identify people, and verify their identity through an authentication process so they can be held accountable for their actions. They also wanted to assure that only authorized individuals are able to access premises in order to protect the confidentiality and integrity.


The Solution
With these goals in mind, Jaag Broadcasting Systems under which both TV channels are run researched several companies before moving forward with TimeTrax. Jaag Broadcasting Systems needed a robust and flexible program, one that seamlessly fits into their technical and HR constraints and would work with their existing payroll, required a cutting-edge time and attendance platform. Even more challenging, the finance department required an easy-to-use solution that was capable of integrating with their payroll because simply changing was not an option. Jaag Broadcasting Systems evaluated many solutions, but ultimately settled on TimeTrax Time & Attendance due to the cost benefits & distinctive features associated with this web-based solution. The thing they liked about TimeTrax is that the system is simple, straightforward, and intuitive. They thought it was cost-effective and giving the right value of their money and it was a good match for them.

The TimeTrax system calculates the time each individual has worked based on pay rules, record their arrival and departure, providing managers with detailed information about attendance records, absenteeism, overtime including holiday and leave pay. Employees use TimeTrax provided custom identification cards or id passwords to in and out.

The Benefits
Upon deployment, CNBC & Samaa realized immediate gains in productivity and reduced the costs associated with payroll. TimeTrax system allows HR to shift the burden of maintaining and updating employee’s records across the entire organization. TimeTrax provides huge time savings and increases ability to easily view time off balances and attendance history.

Key benefits of using TimeTrax:

  • Streamlines the process of time tracking/ workforce tracking
  • Tracks employee attendance from any location, any time, even from the convenience of your home
  • Centralized system for multiple branches
  • Flexible, tabular & graphical reporting
  • Significantly reduced the time taken to process payroll
  • Improved productivity and employee morale through increased access to employee information
  • Increased accuracy and the need for regular data audits by eliminating paper processes

By adopting a web-based solution to time and attendance tracking, CNBC & Samaa was able to meet the demand of their growing offices and increase the timeliness along with accuracy of their payroll process - without having to invest significant time and IT resources to make it happen. With the days of the paper-based, manual processes behind them, CNBC & Samaa work on driving costs down and accelerating their business forward.

Access control
Jaag Broadcasting Systems (Pvt) limited who manages the CNBC & Samaa Pakistan’s private satellite news channels providing live transmission required a system that would allow easy access with highest possible security & safety for staff and the many visitors that use the venues daily. After they looked at many other systems they installed the TimeTrax which allows easy control of who is allowed access through any controlled point at any time of any day.

With over 20 control points including Karachi, Lahore, Peshawar, Queta, and Islamabad, the idea of installing the Access Control system was to increase the Safety and Security of their premises and its occupants. They have a very huge staff including presenters, anchors, news casters, celebrities and guests from every discipline of countries specially politicians and government officials who come for talk shows and invited for other programs each day, they all require very high safety measures so the protection of them is a highest priority for CNBC & Samaa’s managements. The benefits of such a system instead of lock and key is the capability to interrogate the software as part of an investigation or access enquiry. Who went where and when basically, results of such enquiries are on your computer within a minute of inputting the desired information.

It is very obvious that why Jaag Broadcasting Systems (Pvt) Limited decided to install TimeTrax access control system because they wanted to be provided with the most comprehensive and state of the art system available in the market.
 
The control points which include external and internal doors can be monitored and controlled from the central security room. Since TimeTrax is Biometric access control system and it is in favor of fingerprint recognition as the identification method, Biometric identification methods have been experiencing an enormous upswing over the last few years. Technological innovation has increasingly made it possible to detect biological traits quickly and reliably and to analyze them at a justifiable expense and in high quality. The use of biometrics is a promising approach to solving the unresolved problem of many security concepts. Staff can get access through fingerprints, RFID Cards or via their Id & password. However for visitors the door is opened from the inside once the visitor is checked and verified who it is supposed to meet with. The visitors cards are also issued at the security room contain their own company graphics and logos.

As well as the flexibility of the system which allows several Access Patterns along with individual security ratings and the ease of use of this system is remarkable. Who has access where, when, and for how long? You can aware of this all by TimeTrax integrated access control system helping protect your buildings, premises or assets against unauthorized entry or access. Staffs enjoy working with sense of security and both channels are providing the very best facilities and services within the leisure and entertainment industry.

Leave Request Management – A Massive Advantage
Additionally, TimeTrax has offered a variety of helpful tools to reduce time spent on paperwork and increase visibility to CNBC & Samaa’s workforce. The Manager’s Dashboard provides a quick overview of their entire workforce each day highlighting the number of late arrivals, absences, timecards pending approval and leave requests. Specially, what they like most about the system is the leave request function, their employees can go in, put in a leave request and it goes in to their manager automatically and can be approved.
Previously, they used to get faxes and emails from any of their various locations in multiple cities on log sheets, which they would then have to enter manually. They have gone from a labor intensive, inaccurate system to something that is not only much more accurate, but provides visibility to the data. Another key feature of TimeTrax involves workflow notifications.

Managers are now able to receive customized email reports that are sent automatically based on specific events including unapproved timecards, leave requests and late arrivals. Ultimately, management achieved their objectives by selecting TimeTrax to improve the visibility of their workforce, increased accuracy and improved user acceptance of their time keeping.

SAMI PHARMACEUTICALS (PVT.) LTD.

EfroERP deployed at Sami Pharmaceutical SAMI Pharmaceutical (Pvt) Ltd. is an established pharmaceutical concern involved in manufacturing of variety of formulations catering major therapeutic areas.


SAMI is ranked at No. 2 position amongst national manufacturers and at No. 6 amongst both national and multinational manufacturers.


Leaving behind originators, some of SAMI brands enjoy leadership and dominance in important therapeutic areas like Rheumatology, anti infectives, narcotic analgesics etc.


The Challenge

Company had aggressive growth plans but was unable to support the expansion of its operations with existing manual management processes.


Sami Pharmaceutical needed a complete automated operating system built around an ERP solution that would help manage every aspect of their business processes—from purchasing and inventory to manufacturing and planning, sales (both primary & secondary), Quality assurance module for lab as well as time attendance with payroll, since there was no integration to the other systems, the planning tools, such as, forecasting, MPS and MRP, were not utilized. There had been virtually no inventory management at Sami; information on non-moving or slow-moving items and stock values was unavailable. Product costing was accomplished through an off-line stand-alone system, the manufacturing management system was completely manual, and the financial information was maintained on Excel worksheets, likewise the manual handling of attendance & payroll created number of issues such as time recording errors including mistakes with processing payroll.


They required a single unified solution that could automate and optimize business operations by integrating all data and processes to support profitable growth and to increase operational efficiency.


The Solution

SAMI Pharmaceutical conducted a very comprehensive survey for the ERP solution available in market and evaluated that EfroERP had all the functionalities they needed, it is quite mature system indeed because it is already in used Celera International, Efroze Chemicals, Nawan Labortories besides other industries and on top of that EfroERP was selected for few major reasons:

  • A 100 percent Microsoft platform
  • An easy-to-use graphical interface
  • Proven track record
  • Strong customer references
  • Availability of strong implementation methodology
  • Excellent support & analytical reporting
  • Scalable open-architecture features that permitted the addition of users at any time.

EfroERP enterprise resource planning (ERP) is a single, end-to-end solution that incorporates a number of business critical functions including financial, manufacturing, sales, distribution, and inventory management capabilities. It also offers in-depth supply chain management, and enterprise performance management functionality.


Other contributing factors included EfroERP’s low total cost of ownership, planning and procurement features, and the functionality to enable a perfect pharmaceutical business strategy. The goal was to get a system that works, is easily implemented, expandable, and easily modified.

 

EfroTech started module-wise implementation of EfroERP in phases; implementing EfroERP was a significant step in SAMI’s strategy to modernize their operations. Modules are given below:


EfroFinancials Financial Accounting System including GL, AP, AR, Fixed Assets & Project Costing

TimeTrax Biometric Attendance and Payroll Hardware & Software

EfroHRMS Human Resource Management System

apeXell Sales & Distribution Management System

EfroICVS Inventory Control & Valuation System


EfroERP Manufacturing Planning & Control Suite

Efro-Pro – Production Planning module

Efro-QA – Quality Assurance module

Efro-POC – Production Operations & Control Module Selection of the right enterprise solution is a strategic decision; EfroTech assures its clients of a host of core advantages, such as:

  • Streamlined business Operations, Increases Efficiency and Reduces Costs
  • Heightened visibility into manufacturing and supply chain operations
  • Increased the quality, reliability, and consistency of information
  • Improved internal information & increased visibility, for better decision making
  • Improved Productivity and Cost Savings through Automated, Real-Time Inventory Control
  • Decreased lead times
  • Optimal order capacity
  • Increased on-time delivery from 35 to 85 percent
  • Increased competitiveness in pricing
  • Labor costs and overtime control & Streamlined the payroll process
  • Improved planning and reduced planning headcount

Increased accuracy level Improves customer satisfaction and Bottom Line


EfroERP Solution & Services/More Facts about EfroERP


Latest technology: An ERP system based on the latest Dot Net enterprise framework from Microsoft (highly recommended for enterprise level software applications).


High-profile, experienced team: Headed by a professional having a direct background and presence in Pharmaceuticals – Having served as Director Supply Chain and Director Marketing & Sales – EfroTech offers a strong team of professionals offering sound expertise of the industry and multiple system implementations, including MRPII based ERP deployments.


Built to your needs: An enterprise solution with a modular architecture, EfroERP offers you the advantage to go for the entire solution or select specific system modules as per your current needs; adding more modules later on. Besides, we provide an added advantage of complete customization, a flexibility not offered by standard ERP solutions.


Comprehensive documentation and graphical frameworks: As part of our consulting services, you get detailed software documentation including analysis, features, user manuals and technical descriptions, along with graphical frameworks for each module that visually highlight the flow and system interactions within a function.


Result:

SAMI Pharmaceutical today is a company set to take on the future. EfroERP will ensure maximum scalability; they are ready to embrace aggressive growth. EfroTech’s .NET based technology platform is sound and their ability to handle the growing needs has been greatly enhanced. The implementation of the EfroERP has allowed Sami Pharmaceutical to review and improve its business process.


With the infrastructure in place to keep up with new demands, Sami Pharmaceutical is able to reduce costs, increase customer satisfaction, shorten cycle times, and experience faster inventory turns. They can now forecast demand to suppliers, and even send suppliers forecasts for up to a year. They have dramatically decreased lead times, and increased on-time delivery from 35 percent to 85 percent, they are also able to track and control workforce & financials which was missing earlier. The EfroERP has provided them both the facility and flexibility to deploy a highly configurable and adaptable materials requirements planning (MRP), which is vital for their increased manufacturing capacities and efficiencies. EfroERP capabilities now deliver better manufacturing data and reporting, and have allowed them to improve the visibility of manufacturing function, including raw materials processing. These kinds of benefits have resulted in increased profitability and have allowed them to provide more competitive products to their customers.


Implementing EfroERP has led to dramatic improvements in every operational area. Managers now have the most current inventory and costing models available to them at all times, so they can set competitive pricing that ensures profitability. EforERP was more than just a way to increase revenue. Enabling new business and growth strategies, enhancing their technology infrastructure, and integrating their operations all equaled one thing for Sami Pharmaceuticals: increasing the value of their business.

THE AGA KHAN UNIVERSITY HOSPITAL

Easy Travel with eTravel

EfroTech’s eTravel, a Corporate Travel Management system goes live at Aga Khan University Hospital in Pakistan & Nairobi for its global operations, spanning domestic and many countries internationally. AKUH also looks to start deployment soon in Afghanistan.

 

Overview
Aga Khan University Hospital is Pakistan's largest private medical institute and hospital. The hospital provides a broad range of secondary and tertiary care, including diagnosis of disease and team management of patient care. The hospital’s multidisciplinary approach to diagnosis and care ensures a continuum of safe and high quality care for patients - with all services under one roof. It is also disseminating, training, research, and service in the health sciences.

Business need
Forced to have state of the art Travel Management System, to improve efficiency and ongoing saving of money and time, AKUH sought a solution which could keep their HR & Admin departments focused on their core tasks by avoiding redundant chasing of travel agents, line managers and employees themselves for documents, approvals, forms and photocopies.

Solution:
EfroTech teamed with AKUH to put in place a one of its kind web-basedTravel authorization and document sharing application helping them efficiently manage and monitor travel documents, itineraries, calendars, costs and authorizations. A solution tailored for both domestic and international traveling. Underlying these developments is a forward-thinking infrastructure and a part of operational strategy from AKUH that gives unparalleled operational flexibility and lowers operational costs.

Business Benefits

  • Reduced indirect costs: Dramatic reduction in indirect costs by automation of processes and workflow. Control on spiraling costs before they get out of hand.
  • Improved compliance: Improved compliance with the organization’s travel policy and negotiated travel contracts.
  • Paperless Environment: Not only does this solution create a virtually “paperless” office environment as far as travel documentation is concerned, authorizations have become less time consuming and travel costs are available online for analysis by functional managers.
  • End to End Solution: An end-to-end solution requiring virtually no development or additional interfaces.
  • Maintain Travel Calendar: Not only a travel workflow tool that manages authorizations and monitors travel costs, it also acts as a link between the organization and the travel agents; maintains the travel calendar of the employees and the organization; keeps a track of the expenses and acts as the employees’ travel manager.


Why IT matters
AKUH, with the help of EfroTech embedded this leading new category management practice and process in their operations: A travel management infrastructure to fundamentally change its administrative model, joining the pool of very few organizations in Pakistan adopting such type of an automated solution.
This innovative tool makes it easy for corporations to configure business rules that extend the reach of business process automation throughout and beyond the enterprise and it also positions AKUH to leverage the flexibility of its industry-leading practices and tactics.

Solution Components

  • Manages Travel Work Flow and Authorizations
  • Shares information electronically with Travel agents
  • Tracks travel costs
  • Travel Calendar is available Online
  • Employee’s Electronic Travel Manager

 

Few words more about the Solution
With the new pre-trip approval feature employees can:

  • Request travel authorization directly on the web-based system
  • Provide electronic approval or rejection for travel requests
  • Maintain their personal travel information
  • Notify travel agents

Managers/ Functional Heads can approve, reject or request modification of the trip. Once approved, the trip is then routed for ticketing. Travelers are notified throughout the process.
Traveling agent also contributes by making reservations as per requirement, with best possible choices.

Benefits realized
EfroTech worked closely with AKUH and lived up to the expectations by providing simple, interactive, and user-friendly solution that would encourage both senior management and front-line employees to support the process. First responses from users, including the heads, confirmed that the solution is very user-friendly. Users were also surprised at how fast the whole process took place with such ease.

This system is helping AKUH for its global operations, spanning domestic and many countries internationally, including France, Kenya, Canada, Switzerland, India and Madagascar besides many others. After the successful deployment of eTravel at AKUH (Pakistan and Kenya), eTravel is proving to be such advantageous that management of AKUH looks to put it in place soon in Afghanistan.

TOYO PACKAGING (PVT.) LIMITED

BizzTrax-Helping Toyo Packaging to be a Leader in the Packaging Industry

 

Toyo Packagingwas established in 1989 and has emerged as one of the leading companies in thePackaging Field of Pakistan. It specializes in production of all kinds ofFlexible Packaging Materials and Thermoforming Products.

They offer afull range of specially formulated films to meet your packaging, printing andtechnical applications needs. And the expertise to guide you to the right filmfor your product.

 

Challenges &Needs

 

ToyoPackaging is a company that now relies a great deal on technology, theydesperately wanted to replace their legacy systems for technical gains and forbusiness reasons that is improving operationalperformance and efficiency, one of the many technical reasons existed includingthe replacement of disparate systems into a single integrated system andstrategically reengineering of business. In competition Toyo Packaging,unlike others, has largely remained very unorganized and with rigid processes,as well as lacking quality standards and growth rate to establish itself as aleader in the packaging industry.

 

The systems that the Toyo Packaging usedwere either manual or semi automated, somewhere substandard softwares were alsoused, like they were using spreadsheets and packaged software for accounting. Theyfaced all kinds of issues, such as the lack of data integration, dataduplication, uncontrollable work force, lack of department and employee-wiseperformance indicators etc, all of which are necessary to take timely decisionswhile running a business. Managing stake holders, vendors, managing appropriateinventory positions, controlled manufacturing, were all becoming difficult.Taking on competitors and its own expansion was also emerging as a concern.    

      The company thus felt the need to migrate all its manual processes to computerizedsystems in order to achieve better operational coherence and transparency.

 

Solution: BizzTrax, It’s all aboutEfficiency

 

They came acrossvarious vendors and explored many customized packages, but nothing seemed tosuit their requirements. After considering several mid-range ERP Vendors BizzTraxseemed attractive compared to other available options, mainly because it is abusiness-process driven solution, suitable for a small and midsized business. Theyfelt that it could be very well configured and customized to meet theirspecific requirements related to packaging manufacturing. Also, since itbundles additional management-related modules or functionalities like, Sales, Finance,Production, Inventory,Procurement etc, it seemed like a perfect solution offering theflexibility for expansion required to scale up in the future. The cost was alsocomparatively attractive.

 

 

Why BizzTrax

 

Whilea number of vendors proposed implementation services to Toyo Packaging, BizzTraxclearly differentiated itself. The BizzTrax approach included preparation forthe business itself, for the regulatory and compliance elements of thesolution, and for the underlying technology infrastructure.

 

Besidestrack record in the industry the other reasons were:

 

  • Mature package of industry-standard best practices for the diversified industries
  • Comprehensive solution appropriate to requirements and size of company
  • Strong integration capabilities
  • Prior experience with interfaces and process automation
  • Built-in support and proven best practices for business processes
  • Smooth integration with existing functionality
  • Strong references from other users, including other firms

 

 

Team BizzTrax assessed and validated their existing business processes, first& foremost helped Toyo Packaging setting a roadmap possessed some keyobjectives to make this investment pretty result oriented. These objectives were:

 

 

Objectives

 

  • Implement a complete enterprise resource planning (ERP) system ASAP
  • Automate business processes according to industry best practices
  • Remove bottlenecks in legacy system
  • Eliminate manual processing
  • Incorporate best practices in accounting, material requirements planning, purchasing, inventory, sales, financial reporting across the entire functions

 

 

Thepre-implementation phase

 

Once the BizzTrax was selected, ToyoPackaging started making pre- implementation preparations. Team BizzTrax helpeda great deal in this phase, the team suggested that they should opted for amodular implementation approach so that the financial implications also getspread out, module-wise, the implementation started with the eInventory module.When one module was successfully implemented, more modules were added. Thishelped the employees to easily get accustomed to the change. The implementationhappened smoothly, due to the cooperation extended by Toyo Packaging. Adoptionof industry’s best practices and clear mapping of business requirements, inconsultation with the BizzTrax team, enabled them to configure the ERP systemappropriately. 

      As part of the implementation process, all the legacy data was importedinto the new ERP system, so that end-to-end integration and automation couldtake place.

 

Summaryof Implemented Modules:

 

?       eInventory- InventoryManagement System: A powerful System that buildsvisibility and control over inventory costs, ensuring that there is alwaysenough stock on-hand to meet customer/company demands. The module monitors thestock levels, processes inventory receipts, returns, transfers and adjustments.

?       eSales– Sales Management System: A comprehensive module that controls overall salesactivities including sales territory management, customer/distributormanagement, discount and free goods policies, creation of sales orders,dispatches, invoice processing, recovery, advances, sales returns, debit/creditnotes issuance and approvals, coupled with detailed reports.

?       eBuyer- Procurement Management System: A complete Procurement module that generates andtracks the purchase orders awarded to suppliers & generates their billing,along with payments and adjustments. It reduces data redundanciesand ensures real-time reporting.

?       eFinancials -Financials Management System: A comprehensive module that provides thecomplete integration between different areas of Finance in one place. Revolvingaround the General Ledger, Accounts Receivables and Accounts Payables, thispowerful module combines recurring & adjustment entries and generates accuratefinancial reporting.

?       eProduction– Production Planning & Control System:A Production management is the heart for anymanufacturing oriented company. eProduction provides powerful MRP process thatautomatically generates gross and net requirements including the issuance ofwork orders to departments and purchase orders to suppliers. It takes bill ofmaterial as input and performs complex calculations to produce accuratematerial requirements and date of completions based on lead times of materialsand sub-assemblies.

 

Accelerating processesand reporting

ToyoPackaging has seen a whole lot of changes after implementing the BizzTraxsystem, handling suppliers and streamlining inventory was a huge task earlier,which has become smooth now. There is also a best control on the work force. Fromfinance through to materials requirements planning (MRPII), relying on a singlestore of shared data. The solution enables better use of existing resourceswith reduced manpower, and reduced technology management costs.

MRPIIis a key area for Toyo Packaging, which automates the ordering and schedulingof ingredients using bill of materials, inventory and master production data toforecast which materials are required, when, and in what quantity.

 

The Production Operations & Control(POC) module allows for detailed and real-time tracking of a particular batchthrough every step of the manufacturing process and provides comprehensivefunctionalities for such departments as Granulation, Drying, Compression,Coating, Filling, Packaging, Labeling etc. The module also allows for thevisibility across production operations to determine the level of resourceoptimization, tracking of progress, actual costs incurred, quality reports, WIPand material status etc.

Thesales and Distribution system enables them to have command on over all salesand distribution activities including customer/distributor management, discountand bonus policies, creating forecasts and Sales orders, Dispatches, Invoiceprocessing, Recovery, Advances, sales returns, Debit note/Credit notes, realtime finished goods stock position & different types of reports & salesanalyses for monitoring Sales & Distribution.

Theintegrated nature of the BizzTrax has been a great problem solver for ToyoPackaging. Earlier they used to spend so much time to collectdata and little time left to analyze it. With BizzTrax, all data is already ina consistent format, ready for analysis, and the BizzTrax is  capable enough of delivering reports with nointerruption thus the result is lower business costs, improved information, andbetter business planning.

Strategy enabled throughtechnology

BizzTrax solution allows Toyo Packaging to achieve truebusiness process automation – streamlining many of the important day-to-daytasks across business, and freeing up staff to focus their efforts on morecomplex initiatives that require more personalized attention. This is not onlyboosting productivity and workers output, it is also dramatically reducingoperating and overhead expenses. 

BizzTrax solution makes it easier for Toyo Packaging employeesat all levels – from front line staff members and team supervisors to seniormanagers and executives – to assess company performance and understand theirimpact on it. 

BizzTrax solution enables effective objective setting, allowseveryone to monitor progress towards that goal. This makes Toyo Packaging farmore agile by helping them quickly identify problems in the business, and takeimmediate corrective action. BizzTrax solution is also empowering ToyoPackaging to be more responsive to shifts in the marketplace, quickly changingstrategies to address new customer needs as they emerge. 

 

BenefITs

 

Automated and integrated businessprocesses, including supply chain, financial management etc. to achieve greateroperational efficiency and effectiveness

  • Productivity increase of at least 20%
  • Decreased maintenance costs
  • More reliable and accurate information enabling faster decision making
  • Better handling of compliance standards
  • Improved service levels with customers and suppliers
  • Enterprise-wide visibility of operational information
  • Elimination of physical quarantine of raw materials and products
  • Improved planning and reduced planning headcount.
  • Reduced manufacturing inventory by 20 percent.
  • Increased competitiveness in pricing.


  • Provision of a modern and flexible platform to support business growth

 

Find Out More

To find out howBizzTrax can help your company streamlining business processes, visit our websiteat http://www.BizzTrax.com

360TRAINING.COM

Fueling Efficiency to 360training with TimeTrax

Founded as SofTech International Inc. in 1997, 360training is an Austin, Texas based employee owned multi-national e-learning pioneer. Founded on the premise to create a platform for delivering high quality compliance and workforce education online, the organization has experienced unprecedented growth and continues to contribute to the field by leveraging an integrated technology, content and services strategy.

Challenges & Issues

Similar to most other organizations, 360training was not using an automated software system for time & attendance management. The manual processes was labor intensive, time consuming and unable to track precise time of an activity. There was no system of attendance and workforce tracking and lack of automation of key administrative processes also caused unavailability of valuable reporting to keep HR operations efficient.

Manual process was cumbersome and the eventual accounting headaches were compounded because they were operating their offices at multiple locations including Pakistan, Philippines and Austin USA. Tracking and automating at multiple locations in conjunction with the ability to handle complex labor, payroll & leave policies as per local practices and laws were at the top of their wish list.

Completing accurate payroll in a timely manner was one of the many challenges. The payroll department was responsible for re-keying in timings of in-out that were submitted on computerized worksheets and access of other offices’ payroll was impossible. Since there was no consistent process for collecting time, generation of payroll was difficult and inaccurate. 360trainings’s payroll department used to spend a lot of time on those inefficient methods that cost the company money.

Absence of an automated Leave management is always chaotic, processing of leaves manually and on paper is perturbing, costly on account of time & money and above all, discrepant. Lacking of centralized system was hampering HR personnel’s access to precise leave information and thus leading to inability to improve response, reaction and planning.

A Long-Term Solution

Once the problem was zeroed-in, 360training spent the next couple of weeks researching systems, comparing capabilities and following up on vendor recommendations. Every vendor on the list went through a features and functionality matrix that filtered products based on their ability to accomplish all of 360trainings goals and requirements.
The next stage involved interviewing the short-listed companies that made the cut and working through each of their product demonstrations. After a thorough investigation into each company and solution, the decision went in favor of TimeTrax – the flagship HRIS application of EfroTech. The final selection was based as much on the compatibility of the vendor’s business values as it was on solution functionality.

TimeTrax system is highly cost effective and gives customers tremendous flexibility. 360training can now take a very close look at expenses and labor cost by position and department, besides other metrics. Managing labor cost with the TimeTrax is far easier than the other vendors’ products. It is quick and simple for them now to manage time & attendance, payroll management & leave management through eAttendance, ePayroll and eLeave web based modules of TimeTrax suite. TimeTrax does all the things they wanted, extremely user-friendly, and still fit well within clients’ budget.


The TimeTrax Difference

The TimeTrax eAttendance solution completely automates time and attendance. Employees use TimeTrax-provided RFID based cards or use finger impressions to get in and out. The system calculates the salary based on the various pay rules, including shift, overtime, holiday and leave pay. At the end of the pay period, TimeTrax provides for approvals by the supervisors. The data then automatically goes into ePayroll system which is connected to the eAttendance.

TimeTrax has more options for changing business needs. Clients who are enjoying this power-packed software contains features derived from over 20 industries, over 350 organizations and taxation/labor laws in 13 countries. The after-sales support, managed through an online helpdesk ticket issuance system is much more reasonable as well.
Now if there is something they need help with, they are explained how to do it and taught in detail with user descriptive user manuals in place. This highly professional level of service is probably the most unique feature of the TimeTrax package. It’s the thing that goes hand-in-hand with all software; you can make mistakes with employees on other business choices and get away with it, but not with paychecks. You mess up with their (employees’) hours and it creates distrust. You have to make sure everything is seamless and invisible; this is where TimeTrax is best and gives peace of mind.

Same is true with eLeave, a web-based solution that centralizes processes across the whole organization allowing for clear and precise leave management, freeing up time for more important work. eLeave eliminates costly errors & abuse, allowing your organization to do way with the time consuming processes associated with traditional absence and leave management. It is paperless, providing a better view of up to date leave pattern within the organization and makes possible easy tracking of current and historical leave applications, rejection and authorization. With it’s at a glance reporting, management can see all employee leave records which eventually helps better decision making with all information available at your finger tips.


When 360training began the search for a new attendance, payroll & leave management tool there were several features they focused on: employee self-service, benefit accrual management, Overtime, late arrivals & early departure reports, Built-in multi-user, multi-branch and multi-location, Graphical and tabular reports, Multi-branch, Loan deduction,  Policy based leave entitlement setup, Email request for leave approval, Leave register and so many other features.

When they came across TimeTrax, they found the system met more than all of their criteria and needs. TimeTrax was built for more than just collecting, processing and integrating payroll-related data; it was built to provide complete visibility into workforce productivity metrics for HR executives and financial managers. Their employee self-service features include leave requests which can be set to automatically notify supervisors via e-mail. Benefit accruals are calculated in real-time, eliminating problems with employees requesting more time off than they may have available.
At 360training, TimeTrax also connects all offices of Pakistan, Philippines and Austin (USA) with one centralized, most effective web-based system for all administration of attendance, payroll and leave.

Results

With TimeTrax’s robust system, 360trainings has experienced great results. The implementation was consistent with the reputation TimeTrax has established over the years. The system is truly easy to use and equally useful.

360trainings opted for TimeTrax to record and monitor their employees time. This system not only records time with guaranteed accuracy, it also enables both employees and supervisors to enter labor transfers. TimeTrax's pay rule parameters support the widest variety of timekeeping pay policies and work rules - saving you from expensive customized programming later on and waiting for the features to be added to your application after quality assurance.

Departmental cost tracking has become paramount with so many employees migrating between locations. TimeTrax facilitated the high visibility of real-time information and enabled 360training to pinpoint labor costs in every department, at any location.

TimeTrax synchronizes leave and accrual balances, allowing 360training to realize their true HR potential. Every pertinent time and attendance report can now be run within minutes, and 360training has continually reaped the benefits of the system’s efficiency and accuracy. Payroll is done in under half the time as before, and for payroll generation staff no longer has to stay late trying to get the payroll done. For them saving time is almost as much fun as saving money and 360trainings has managed to do both. After adopting TimeTrax they have enjoyed an annual 3% reduction in total payroll costs.
In addition, they have got centralized leave management across whole organization, including remote offices. Now instant access to leave information for management, HR personnel is capable to improve response, reaction and planning. Efficiency gain on lessened disruptions at work with cutting down paper processing flows.

To learn more about features and advantages of TimeTrax – HR Unbundled solution, please visit www.TimeTrax.com.pk and request for an interactive demo for your organization.

HOSPITAL SUPPLY CORPORATION
About Hospital Supply Corporation (HSC)
Hospital Supply Corporation (HSC) is a leading company engaged in marketing and distribution of Hi-Tech Electro Medical Equipments, Pharmaceutical products and surgical disposables, representing leading Health Care Companies from around the World.
We, at HSC are performance driven, working as a team with imagination and innovation for the satisfaction of our customers, aiming to attain a leading position in the health care market.

Business Needs

HSC’s business has been growing rapidly for several years, they wished to reduce their operational cost and improving business performance which ultimately turns out into financial gains. Since the day HSC was incorporated, it has been operating with either fragmented software for running organizational functions and with no automated business processes such as Sales, Purchase, Distribution likewise financial and inventory data was entered manually into systems which was a time-consuming, slow and error-prone process, one of the challenges was to reduce operational expenses by optimizing inventory levels and improving distribution process, like every growing company HSC also wanted to capture information more quickly for better and faster decision making, analyzing trends, this was only possible when all the core business areas could have placed into one single system in the name of integration. Lacking of a robust ERP system made it extremely difficult for HSC to track inventory and sales besides gaining visibility into the performance, the other immediate concerns needed to be addressed were faster fulfillment of customer orders however from operational aspects lead time should have been shortened and providing more customer satisfaction by reducing time of delivery of products.


Solution

HSC determined they needed to look at ways to improve efficiency and reengineer business model through innovative use of new technology. They started looking for technology players that were high on vision and execution, they approached EfroTech in this regard and after going through a process in which vendors and their solutions are assessed, they awarded the ERP implementation project to EfroTech because they knew EfroTech has the abilities to integrate operations, making them efficient, to generate and analyze business performance plus to create data visibility across the system which were the keys to their continued success.

HSC needed an ERP solution that would meet their growing business objectives, implemented quickly, required little maintenance and molded itself to operations of varying complexities and being flexible in nature so that the changes/additions could be adopted. They were seeking a solution that would enable them to focus on their business rather than the technology. EfroERP offered parallel with HSC’s specific business needs and management of HSC appreciated low cost of ownership. They made the decision to go with EfroERP because of the large cost differential, both immediate and long term, and the fact that it fitted their needs right out of the box.
Selecting EfroERP to drive the process

HSC chose EfroERP over other key competitors based on its extensive and demonstrated experience in the different industries, as well as its strong customer references and proven ability to implement promptly. Overall, the EfroERP came out in front of the competition, particularly with its industry-specific functionalities, from HSC perspective, the EfroERP was by far the best fit for their business. EfroERP also impressed them by leading the way with its .Net based platform, which they saw as an attractive option as it provides an adaptable, state-of-the-art code that won’t be phased out any time soon. This allows them to future-proof their investment. It is also noticeable that EfroERP’s .Net technology and Sql Server was an added attraction as it provides a futuristic, reliable option for their expansion plans. They also benefit from the scalability and reliability provided by the .Net platform on which the EfroERP runs. The EfroERP provides HSC with a platform more readily adaptable to comply with upcoming dynamics. They saw the EfroERP as best-of-breed and most suitable for a company which is involved in hospital supplies like HSC.

Other contributing facts that also pushed HSC to own EfroERP:
  • Low Total Cost of Ownership
  • Previous record of finished implementation within schedule
  • Meeting budget
  • Saving time and costs through use of best practices and procedures
  • Providing better IT support for the company’s growth strategy
  • Giving assurance that it would be an enterprise project, not just IT
  • Maximizing the use of standards to reduce customization
  • Managing project rigorously and transparently
Simplifying with EfroERP
EfroTech assessed and validated their existing business processes and presented them with a roadmap to fulfill their requirements. This roadmap contained objectives which were established by both the companies including: Objectives
  • To reap the full potential of technological innovations
  • To eliminate manual processing, to automate and streamline business processes according to the standards
  • To improve operational performance and efficiency
  • To integrate system into one piece and quick access of information
  • To improve corporate agility and scalability
  • To increase customer focus
  • To gain of return on investment.
A Smooth Deployment
  • TimeTrax Biometric Attendance, Hardware & Software
  • EfroFinancials Financial Accounting System including GL, AP, AR, Fixed Assets & Project Costing
  • Integrated Business Suite (IBS) Purchase, Import, Inventory & Sales Management System
TimeTrax
TimeTrax is a comprehensive, integrated yet easy to use employees’ Time management software suite that enables employees to record their arrival and departure, providing managers with detailed information about attendance records, absenteeism, overtime etc. Each individual’s arrival and departure time is recorded automatically via input devices such as Card Readers, Biometric devices or keyboard, depending upon environment and working practices. The system is easy to use and implement, provides unmatched flexibility and offers comprehensive reports for managers and executives for efficient management of the workforce. TimeTrax is currently supporting the time attendance needs of numerous organizations across and outside the Pakistan.

EfroFinancials EfroTech’s industry- leading accounting solutions contain rich functionality and the latest technologies, having been developed to meet the needs of today’s small and medium sized businesses. All solutions are designed to be easy to use and whilst they are tailored to meet localized accounting needs they accommodate future growth possibilities by enabling customers to migrate to larger and more powerful EfroTech business solutions. EfroFinancials supports up to 7th levels chart of account, the core modules in Efro-Financial include GL, Accounts Payable, Accounts Receivable, Project Costing, Bank Reconciliation and Fixed Assets.
Integrated Business Suite (IBS) Purchase, Import, Inventory & Sales Management System

Integrated Business Suite (IBS),
a powerful and easy to use software System, specially designed for the business of physical stock (tangible items).

The IBS allows for the management of over all Purchase, Inventory, & Sales Activities like Sales Territory management, customer management, discount policies, Sales orders, Dispatches, Invoice processing, Recovery, Advances, Sales returns, Debit note/Credit notes, stock position warehouse wise, item wise & different types of Tabular and Graphical reports to provide exact sales analyses for. IBS supports multiple Business Units (with in a company or group), multiple Branches and warehouses to provide separate & consolidated view of over all business activities.

Delivering Transparency with Efficiency
HSC has enjoyed innumerable benefits since implemented EfroERP, fundamentally, they have now a better overall view of all day to day operations throughout the company. A key benefit HSC is having, the EfroERP has been the ability to seamlessly working with all other modules such as HR, Finance, Sales, Import, Inventory etc. EfroERP acts as a centralized platform that meets all of the HSC’s needs,

TimeTrax attendance module now records and monitors HSC employees’ time. This system not only records time with guaranteed accuracy, it also enables both employees and supervisors to enter labor transfers. Every pertinent time and attendance report can now be run within minutes, the system provides more accurate information about who is working when and helps them eliminating intentional or unintentional mistakes and HSC has continually reaped the benefits of the system’s efficiency and accuracy.

EfroFinancial making financial analysis easier and more accurate than ever before for HSC, this system supports multi-level chart of account with multi-user, multi-company and multi-Location, drill-down reporting is available on General Ledger, Trial Balance and Audit Trail, HSC is now able to have complete cycle of Accounts Payable and Accounts Receivable, they can easily track Fixed Assets and make calculations of depreciated assets, maintaining complete Audit Trails of all transactions with powerful financial reporting like Trial Balance, Balance Sheet, Income Statement and Cash Flow statement is no more hassle now and integration with other modules like sales, purchase, import etc. is added advantage for them.

Integrated Business Suite (IBS) is one of the most powerful business management solutions in its class. It eliminates stock outs and controls the flow of orders for HSC; it helps them to ensure that the exact inventory available to satisfy demand is being shown in the records. This robust system not only manages the flow of each order from when it's placed, right until its delivery but also provides automatic order entry by downloading data from Psion and other handhelds into HSC’s system. They can now have unlimited warehouses can be actual or virtual. HSC is now able to have sales analyses reports through IBS that are obtained as a result of all data entry normally occurring into the system. Many reports come from the database of posted invoice details, while others are from summary type files.

IBS Proactively manages HSC inventory levels and purchasing, it is designed to keep purchasing under control, management gets alerts of low-stock levels and quickly issues purchase orders against vendor's/Principle’s part number for each product. IBS is fully coordinated with purchasing as well and allows HSC to easily know what products have been ordered for stock and permits to enter a date that the shipment should arrive. System can even send alerts when the delivery of a purchase order is overdue. This means HSC can keep control of all aspects of inventory and can eliminate stock-outs when they don't have enough products to cover demand.

Moreover IBS generates commercial & Sales Tax invoices against particular Deliveryman schedule, and keeps complete track of receipts, and outstanding.

HSC is now able to examine and control inventory levels based on sales forecasts generated directly from the EfroERP. The intensive manual processes and ad-hoc queries have been replaced with automated reportings, which reduce management workload and accelerate decision-making. The EfroERP improves their visibility of business performance and enables rapid drill-down into the details; they can interrogate the system at any time that helps keeping track of stocks. Financial benefits have started coming and they will rise over time, with a clear reduction in errors.

HSC operates in an increasingly competitive environment and they needed a system that could provide a greater degree of flexibility, operational efficiency and enable them to respond more rapidly and effectively to customer demands which is exactly EfroERP doing.

Unlocking the Benefits
  • Cost reduction
  • Less personnel
  • Faster Inventory Turnover
  • Improved Customer Service
  • Better inventory accuracy, fewer audits
  • Timely revenue collection, improved cash flow
  • Improved Planning and decision making
  • Increased order capacity
  • Increased revenue
  • Increased Customer satisfaction
  • Improved business processes
  • Increased visibility of business data and rapid return on investment
Find Out More
To find out how EfroTech’s EfroERP can help your company streamlining business processes, visit our website at http:// www.erp.net.pk
ROSHAN TELECOM
Roshan Telecom Afghanistan opted for EfroTech’s eTravel

Roshan began operations in 2003 in an environment where there was virtually no telecommunications infrastructure. Basic telecommunications was prohibitively expensive and practically inaccessible. To make an international call, you literally had to walk to another country. Speaking to family members within and outside the country was a luxury that many in Afghanistan had to forego.

Roshan Telecom Needs

Globalization and compulsive need of taping new markets in today’s business arena results in an increased business travel expenditures. Increased booking of airplane seats, rental cars, and hotel beds means that companies are serving more customers and expanding their relationships. Same is true with Roshan Telecom. With tremendous growth in coverage and sales came a marked rise in process cost per trip and inefficiency from traveler desk operators & managers because they had to spend too much time on the phone and on email with travelers and travel agencies scheduling and rescheduling trips. While travel agencies spent too much time learning and following Roshan’s travel guidelines, and managers struggling with reporting data that has been collected from various heterogeneous sources.

Intensive traveling demanded from Roshan Telecom cost-cutting and improved operational performance. Information collection and visibility were the biggest hurdles for improvement, followed by rising process costs, sustaining employees’ satisfaction levels, and selecting the right travel partners.

The Challenges

  • Control over increasing travel costs
  • Encourage employee compliance with travel guidelines and use of preferred travel vendors
  • Involve fewer people and less time in travel planning and follow-up
  • Reduce time and effort spent on travel reporting

The Solution:

Roshan Telecom came across EfroTech’s eTravel through various client references within Pakistan and abroad, where eTravel was already running and serving the purpose successfully. Roshan Telecom reviewed their requirements and their delegation came to Pakistan, following which plenty of meetings and sessions took place with the team of EfroTech and then a proposal was documented and signed off that held financials and technical details of this project, summing up Roshan Telecom required a web based travel management system which would manage travel work flow & authorizations, featuring the sharing information electronically with travel agents, employee electronic travel manager (Travel Docs, Details), tracking of Travel Costs, maintaining an online corporate travel calendar and Expense Recording.

eTravel Overview

eTravel as a complete end-2-end web based Intranet solution for automating Travel Authorization & management Workflows:

In a way that:
a) Employees can requests travel authorization directly on the web-based system.
b) Employee managers can provide electronic approval/rejection for travel requests
c) Employees can maintain their personal travel Information i.e. Documents, Visas etc.
d) Travel agents are electronically notified of upcoming travel
So that:
a) Travel workflows are automated, resulting in "Paperless" office environment
b) Authorization is easy, less time consuming and more effective
c) Travel data & costs are available online for analysis
d) Travel calendars are available online

Functionalities

Manage Travel work flow and authorization
Automate the Travel workflow and authorization process via an application, where travel managers can define the roles, authorization process by which they can reduce the paper work and accelerate the authorization process.

Electronic information for Travel Agent/Agency
Once the authorization process gets completed the information would be sent to the travel agency or agent via email and than he would be able to start the work accordingly (Visa, flight etc) once he completes his work he will inform to the requester with flight details and visa confirmation.

Track Travel Costs
To have the control of costs of trips the employee has to have an option to put it. The information has to come from the travel agency through email. It is the employee's responsibility of putting the cost before closing a trip.

Support multiple Travel Agencies
An option is to create so that in each trip petition can be selected the travel agency that will be sent. The list of agencies is maintained from the administration or travel managers section.

Employee Electronic Travel Manager
By EETM user can enter his preferences, Passport information, Visa Validity, frequent flyer Number etc. Also he can view his itineraries. The preferences are also shared electronically to the travel agency. Additionally users, Travel Document Coordinators receive alerts before specific document expiry, renewal etc.

Configure flexible travel workflows
Part of the authorization workflows that is used within the application, travel managers can configure the workflow for each site. These workflows can include/exclude roles & participants based on local functional preferences.

Travel Calendar Online
The requested and confirmed travels are viewed through Travel Calendar option by which the user can view the travel calendar of him-self and others. This facility certainly helps the requester to plan accordingly.

Reports
The reports could be static or dynamic where one would have to select among that periods, employees etc. These reports can also be exported to excel for ease of use.

Features & Benefits

  • Utilizing internet’s capability to simplify a complex system
  • Rapid information sharing
  • Internal Controls & User Friendly System
  • Cheaper and faster solution to implement
  • Manual Authorizations and tracking eliminated
  • Budget Tracking

Easy Travel with eTravel – Anytime, Anywhere

Earlier, officials of Roshan Telecom who used to travel frequently on business faced piles of administrative work both before they leave and again, upon return. Using eTravel, number of administrative tasks decreased while increasing flexibility. The travel management department has got options of hotels in system where the traveler is eligible for accommodation. Group traveling is also being managed, using this application.

Reporting: A Tedious Task Simplified

Having all booking and expense data consolidated in one place enables travel managers to review comprehensive reporting. Travel managers have access to the information they need without dependence on IT resources. Travel managers, purchasers, and controllers can access the data, format and analyze it, and share the information across Roshan Telecom. Thus eTravel helps decision making and facilitates the development and implementation of new travel management strategies.

Cutting Travel Costs with EfroTech’s Travel Management

As companies are exploring ways to decrease traveling costs in crunch economy, eTravel is providing Roshan Telecom an automated solution that helps streamlining travel processes, reducing administrative tasks, consolidating all booking and expense data in one place, increasing employee compliance with travel guidelines, and working with preferred travel vendors and agencies. The result is more efficiency throughout Roshan Telecom’s entire travel management process and thus significant savings.

Advantages gained by Roshan Telecom in a glance

  • Realized savings through the ability to set better travel policies and increased compliance
  • Raised productivity by reducing administrative tasks for travelers and managers
  • Improved clarity of travel processes and costs
  • Increased traveler satisfaction with easier processes and faster reimbursement
  • Reduced indirect costs
About Roshan

Since inception in 2003, Roshan has invested approximately $500 million in Afghanistan. To date, they are the country's single largest investor and the largest taxpayer, contributing approximately 5% of the Afghan government's overall domestic revenue. In addition, Roshan directly employs more than 1,200 people, of which, 20% are women, and provides indirect employment to more than 30,000 people.

Roshan is owned by an international consortium made up of three shareholders:

About EfroTech

With over 1,000 Software & web Implementations across the globe; spanning UAE, South Africa, Korea, Canada, Bahrain, USA, UK, Nigeria, Afghanistan and Brazil with highly specialized product and services portfolio spanning Human Resource Information Systems, Workflows, Enterprise Resource Planning, Sales Monitoring, Web Design, Development & Hosting Solutions for various industries. EfroTech is completely focused on providing customized and packaged web and client-server based marketing and management solutions for the last 14 years.

EfroTech is also a multinational software solutions supplier for Reckitt Benckiser, covering Pakistan, South Africa, MENA, and Latin America and of Barclays Bank Plc in UAE and Egypt.

Find Out More

To find out how EfroTech’s Travel Management can help your company streamline its travel management processes and cut travel costs, visit our Web site at http://www.TimeTrax.com.pk/etravel-14-1.aspx

ETILIZE (PRIVATE) LIMITED

Spearhead TimeTrax powering Etilize Attendance & Leave Management

Etilize Inc. is a subsidiary of the GfK Group. Headquartered in Nuremberg, Germany - GfK is one of the largest market research companies in the world, with a staff of over 10,000 employees working in 115 operating companies. GfK services more than 100 countries, delivering the knowledge on markets and sectors that clients in industry, retail, the media and the service sector need to make their marketing decisions.

Etilize understands that businesses need to be on the leading edge to stay competitive, which is why they continually expand into new verticals and build new SKUs at a rapid pace. As business models change and become more demanding, they also provide custom product data solutions to meet specific customer needs. Some of the world's largest manufacturers, distributors, resellers, e-tailors, retailers, and search engines rely on Etilize for high-quality product data, custom SKU development, and merchandising. Their dedicated staff of 400+ product data specialists builds more than 70,000 new product datasheets every month to ensure their customers' satisfaction.

Etilize has been in business since 2000 and is committed to providing their customers with the product data and content they need to make their online and retail businesses a success.

Barriers to Success 

Etilize have around 800 employees in their organization. While having a large employee-base network yet lacking a mature and efficient Attendance & Leave management systems they had to face a multitude of issues, which included the following:

Issues in Managing Employee Attendance

  • Difficulty in tracking employee attendance
  • Problem in managing late arrivals & early departure
  • Not having control over shift scheduling & rule based penalties
  • Inability to maintain late arrival & early departure details
  • Lack of department-wise attendance & absenteeism summaries

Issues in Managing Employee Leaves

  • Problem in managing Policy-based leave entitlements
  • Email request for leave approval was not being managed
  • Hurdles in maintaining employee wise yearly leave record
  • Improper leave balances records
  • Delay in yearly leave-closing process
  • Inappropriate employee & group-wise leave policy
  • Delay in leave applications processing & leave approvals
  • Difficulty in maintaining leave balance report & leave register


The Way Out - TimeTrax (The Best Investment for your Human Capital)

The management of Etilize was left with two options, either to continue in-house development or to procure an HRIS. Not only had they incurred a great cost in terms of payroll of the human resource involved in the development of the indigenous solution, they had also done, undone and re-done numerous activities to run the incomplete system.
Friction between developers and internal customers, unrealistic expectations and commitments, lack of domain expertise of developers and above all inadequate testing of the system led them from one setback to another.

It wasn't long before they realized that the most sensible decision would be of procuring an off-the-shelf HRIS solution from a specialized vendor while focusing internally on their own strengths and products. They looked into many companies and their offered solutions, but when it came to specialization and breadth of expertise, they could opt for none other than TimeTrax.

TimeTrax addressed Etilize employees' attendance issues by deploying the eAttendance module that is a comprehensive, integrated, yet easy to use employees' Attendance Management system that enables employees to record their arrival and departure times, providing managers with detailed information about attendance records, absenteeism, overtime etc. however for leave related crises they needed eLeave which is an easy to use workflow tool that simplifies the process flows of planning, applying and approving of leave(s).

Employee Self-Service (ESS) feature has empowered their employees and department heads to self-manage leave applications and approval flow anywhere, anytime by any browser and even on handhelds through the eLeave mobile app.

Benefits of e-Attendance

  • Streamlines the process of time tracking/ workforce tracking
  • Accessible anytime, anywhere
  • Flexible, tabular & graphical reporting
  • Cost-effective & easy to use
  • Spend more time working and less time managing
  • Centralized system for multiple branches

Benefits of e-Leave

  • Works wherever there’s Internet access
  • Eliminates paper forms, faxing and lost forms
  • Ensures that leave applications will be dealt in a timely manner, even when you are out of the office
  • Managers can view leave balance prior to approving leave
  • Approved leave automatically integrates into e-payroll
  • Employees and managers can project future leave balances
  • Managers have an audit trail of leave applied

Result

TimeTrax worked closely with Etilize, met their entire requirements and lived up to the expectations by providing simple and user-friendly solutions that encourages both senior management and front-line employees to run the HR process smoothly. The system helps Etilize in a way that now they can easily track their employee attendance at any time from any where. They easily maintain employee’s overtime, late arrivals & early departure properly along with late coming & early going details.

They also now have visibility of department-wise attendance & absenteeism summary. Etilize is now able to appropriately manage policy-based leave entitlements, leave approval by email, proper maintenance of employee-wise yearly leave record, on-time leave applications and approval process. They have got centralized leave management across whole organization including remote offices.

Now all these reforms done by TimeTrax are enabling Etilize to gain efficiency through lessened disruptions at work with cutting down of paper processing flows, better management of time consuming and day to day chores with great ease and with great amount of spare time while also making their HR department capable of delivering an improved response and the liberty to perform timely planning for incorporating new industry trends into the organization's HR practices.

Testimonial from GfK Etilize

“I am pleased to express my gratitude to EfroTech team for providing continued excellent service to GfK Etilize with regards to Timetrax (e-Attendance & e-Leave Module). The few times I’ve requested support from EfroTech, it has been fast and efficient. It is indeed a wonderful experience dealing with a company that believes in innovation and take pride in providing a first class service. Hopefully, we will extend this working relationship in future.
Keep up the good work and thanks for all your assistance so far.”


Kamran Zulfiqar Sheikh
HR Business Partner Level-II
GfK Etilize

A bit about TimeTrax

TimeTrax is proudly serving corporations - in 21 different verticals, from Advertising and Banking to Media and NGOs and to Textiles and Universities  - in building transparency into employee productivity for the last 16 years. Building upon the confidence and satisfaction of over 600 clients across the nation and gaining success across the globe with a complete HR software suite for major industries, the domain of Human Resource Management Systems has been completely revamped with the splendor of TimeTrax - The online web-based integrated solution for Biometric Attendance, Leave, Payroll, Travel, Document, Training, Recruitment and Performance Management.

Strong presence of TimeTrax Resellers in different countries including Kenya, Uganda, Tanzania, Rwanda, Oman, Sudan, Nigeria & UAE etc. further strengthens its dominance in the global Human Capital Management Software industry.

Few Clients: US Embassy, Reckitt Benckiser, CoCa Cola, KFC, 3M, Sheraton, DALDA foods, CNBC, HBO, Nick, ARY Communications, ARY Musik, ARY News, ARY QTV, ARY Zauq, Samaa TV, 94.7 Cool FM, Wateen Telecom, Warid Telecom, wi-tribe, Roshan Telecom, AbuDawood Trading Company, Gulf Bankers, Al-Meezan Investment, Aga Khan University Hospital, South City Hospital, Sami Pharmaceuticals, NJI, Engro Chemicals, Hilal Confectionery, United King, Pakistan Cricket Board, Dreamworld Family Resort and many more.

Lately TimeTrax has been honored with the title of ‘Best Human Capital Management Software’ for its outstanding achievements and exceptional performance in IT industry.

To learn more about features and advantages of TimeTrax – Human Capital Management Software, please visit http://www.TimeTrax.com.pk and request for an interactive demo for your organization.

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